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Single-family office located in Midtown, Manhattan is looking for a bright, articulate, and motivated Temporary Executive Assistant & Office Manager to provide interim coverage. This role will support the President & CIO and General Counsel with certain traditional Executive Assistant functions and various ad hoc projects(e.g., document preparation, organization, etc.). The Executive Assistant and Office Manager will also oversee the daily operations of the Firm's office, including ordering office and IT supplies, basic pantry items, and other customary office manager duties. If you are eager to join a growing, past-paced, lean, and professionally managed firm, this is the right position for you.

Position Overview:
Executive Assistant:

Manage a complex calendar (meetings and meals with third parties, etc.)Arrange travel and prepare itineraries (~1-2 trips / quarter)Compile and submit expense reportsAssist CIO with preparation for meetings (finding and printing bios, etc.)Join weekly calls (e.g., IT), take notes and report discussion topics and next stepsOversee ad hoc projects (e.g., design and procurement firm-branded items, website updates, new hire onboarding, etc.)

Office Manager:

Traditional office management functions (e.g., pantry items, visitor access, etc.)Liaise with various third-party service providers (e.g., IT, landlord)Coordinate team events, holiday gathering, etc.

Administrative Support:

Organize and file key documents (e.g., NDAs, contracts, etc.)Download and organize various financial and tax documents from online portalsOther ad-hoc tasks of an administrative nature

Requirements:

At least five (5) years of experience as an administrative professionalInterest and experience in working with a small, collegial teamExperience overseeing projects and an ability to take ownership of themExceptional organizational, multi-tasking, and prioritizing skillsAn outstanding, can-do attitude and work ethic with a high degree of energyDesire to work in a fast-paced environmentAn ability to foresee problems and employ a creative approach to problem solvingFlexibility to switch quickly among projectsA self-starter and proactive by natureOutstanding communication skills (written and oral)Ability to maintain confidentiality and discretion in all aspects of their workExcellent judgement and a commitment to the highest standards of honesty, integrity, and ethicsAbility to prioritize multiple tasks to successfully meet deadlines A1431349NY-Temp_1758045593 To Apply for this Job Click Here