Executive Assistant Metairie, LA Location Metairie Category Administrative/Clerical - All Positions Job ID 2025-521765 Overview

New Orleans Corporate Headquarters  is excited to announce the opening of an Executive Assistant located at our Administrative Office in Metairie, LA.

 

Enterprise Mobility operates the Enterprise Rent-A-Car, National Car Rental, and Alamo car rental brands and has frequently been named one of the top places to work. This is an excellent opportunity for someone who enjoys customer service, is extremely organized, detail-oriented, and highly aware of the importance of maintaining confidentiality. The Executive Assistant will perform a wide range of administrative duties along with providing direct support to our General Manager and Executive Team.

This opportunity requires a proactive approach to tasks/projects as well as exceptional communication skills and detail orientation. The ideal candidate will have experience supporting multiple department heads and will enjoy working in an environment that requires initiative, independent thinking, and the ability to juggle a variety of tasks, personalities, and projects effectively.

 

Enterprise offers an excellent package with market-competitive pay, comprehensive healthcare packages, 401k matching & profit sharing, schedule flexibility, paid time off, and organizational growth potential.

 

 

Responsibilities

Responsibilities include but are not limited to:

Providing a wide assortment of support for multiple business departmentsOrganizing schedules and maintaining calendar of appointments, meetings and travel itinerariesCreating and proofing documents using Word, Excel, PowerPoint, and Adobe AcrobatCoordinating/planning trainings, presentations, celebrations, and other departmental eventsPlan and coordinate all logistics for out-of-town, multi-day events, including venue selection, accommodations, and catering to ensure seamless executionDevelop detailed itineraries and event schedules, aligning with executive priorities and ensuring all participants are informed and preparedHandle event budgeting and expense tracking, including negotiation with vendors to stay within budget and post-event reconciliation and reportingEnsure all event materials, equipment, and presentations are prepared and delivered to the event location in advance and in proper conditionPerforming general administrative duties, including phone and email communicationMaintaining documentation/files for projects on ongoing operational activitiesAssisting our Business Controller with day-to-day operational dutiesTaking initiative to analyze, change and/or develop system to improve office efficienciesOpen, sort, scan and deliver mail daily

The ideal candidate will possess these skills:

Ability to maintain confidentiality and professionalism in all circumstancesExceptional attention to detail and time managementAnalytical ability to gather and summarize data for reports and solve administrative problemsProven skill with performing at very high level of output in a fast-paced environmentSuperb customer service skills and ability to work with people from various backgroundsExcellent written and verbal communication skills, along with great telephone etiquetteDemonstrated proactive approach to problem-solving with strong, independent decision-making capability Experience with general business, analysis, and accounting desiredStrong time management with a proven ability to meet deadlinesMust be able to take direction, thrive in a team environment, and operate independentlyStrong ability to multitask and balance a heavy workloadExperience coordinating large scale off-site employee events

Equal Opportunity Employer/Disability/Veterans

Qualifications Five (5+) years or more of administrative experience supporting one or more executive leaders; prior experience supporting senior-level management preferredExperience with content creation, social media strategy, and analyticsAdvanced proficiency with Microsoft Office software including Outlook, Word, Excel, and PowerPointAbility to organize, sort, alphabetize and number documents in a timely and organized mannerAbility to maintain confidential information and discretionMust be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future