Executive Assistant Legal and Labor (Part-Time) -  Non-Teaching Adjunct 1 **GENERAL DUTIES** Completes non-teaching projects or complex work in support of a Campus or University administrative or academic department. This work is generally of a temporary nature and requires specialized experience or expertise. **CONTRACT TITLE** Non-Teaching Adjunct **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** Reporting to the Executive Counsel and Labor Designee, the Executive Assistant provides comprehensive administrative, compliance, and legal support in a highly confidential environment. This role is responsible for coordinating and tracking institutional compliance with New York State ethics and financial disclosure requirements, assisting with multiple employment documentation, and responding to legal inquiries including subpoenas and FOIL (Freedom of Information Law) requests. The successful candidate will demonstrate a high degree of professionalism, organization, and attention to detail while supporting the daily operations of the Office of the Executive Counsel. Key responsibilities include but are not limited to the following: **Ethics Training Compliance (COELIG)** + Maintain and update internal records of training completed by employees for submission to the NYS Commission on Ethics and Lobbying in Government (COELIG) on a monthly and annual basis. + Reconcile training data received from COELIG with internal tracking systems. **Multiple Employment Reporting (Adjuncts)** + Coordinate with adjunct faculty to collect and verify multiple employment data when employed at other CUNY or SUNY institutions. + Gather employment data from internal sources and submit compiled reports to comply with state reporting requirements. **Financial Disclosure Compliance** + Monitor, organize, and update filer information, including titles and salaries. + Track and manage communications related to COELIG reminders, new filer notifications, and exemption requests. + Reconcile updated filer lists with existing records and certify through the COELIG system. **Legal & Compliance Support:** + Assist in reviewing, logging, and coordinating responses toSubpoenas. + Manage and process FOIL (Freedom of Information Law) Requests in accordance with legal standards and deadlines. + Attend and take minutes at grievance and disciplinary hearings. CUNY is an equal opportunity employer, is committed to increasing the diversity of its workforce and is dedicated to recruiting and retaining professionals who share the College’s commitment to equity. It welcomes nominations of, and applications from members of protected groups including minorities, women, veterans and individuals with disabilities, as well as others who would bring additional perspectives to the university’s mission. Candidates with demonstrated commitment to diversity and inclusiveness through their research, teaching and/or service are also encouraged to apply. One of Queensborough Community College’s greatest strengths, and a necessary element of excellence, is the diversity of our community. We strive to attract and nurture a talented and diverse faculty and staff that proudly reflect the unique character of the local Queens community, the most diverse county in the United States. **MINIMUM QUALIFICATIONS** Bachelor's Degree required. **OTHER QUALIFICATIONS** PREFERRED QUALIFICATIONS + Excellent written and verbal communication skills. + Exceptional organizational and problem-solving skills. + High degree of discretion, integrity, and professionalism when handling confidential information. + Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat + Ability to prioritize tasks, manage multiple deadlines, and work independently and collaboratively. + Some legal background or paralegal training **COMPENSATION** $51.94 per hour. 15 weekly hours with a maximum 225 hours for the semester. **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must provide a resume and cover letter. **CLOSING DATE** Open Until Filled. **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31061 Location Queensborough CC