Job Title: Executive Assistant II

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to support two Directors within the Demand Science Optimization team. This crucial position involves coordinating with multiple VP offices and stakeholders across the organization. You will play a pivotal role in ensuring strong focus and execution in this area.

Responsibilities

Manage complex calendar scheduling, prioritizing tasks effectively amidst a high volume of information and requests.Monitor and track VP-level meetings and priorities, ensuring an appropriate level of urgency is given.Oversee travel arrangements and expense management.Provide comprehensive administrative support for the office.Document and follow up on multiple tasks and action items, ensuring timely action on deliverables.Prepare Directors for meetings and engagements, ensuring all necessary materials and information are ready.

Essential Skills

Impeccable attention to detail.Strong verbal and written communication skills.Ability to make smart and timely decisions.React with appropriate urgency to situations requiring quick response.High levels of integrity and discretion in handling confidential information.Professionalism in dealing with experienced professionals.At least 3+ of experience supporting high-level management (VPs, experienced VPs, or CEOs).Excellent PC skills, including strong working knowledge of Microsoft Office and Outlook.

Additional Skills & Qualifications

Bachelor’s degree preferred; at least two years of college required.Experience in a high-volume role with high-level executives.Ability to switch gears at a moment's notice.Customer obsession and the ability to deliver results.

Work Environment

This role is based onsite in Seattle. The role includes 70% calendar management and auditing, 20% employee engagement within the organization, and 10% general task management. You will work within a small organization that focuses on science models and forecast sales, and you'll have the opportunity to learn about business operations and influence the organization from a smaller scale to a broader perspective.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $30.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Apr 3, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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