Job Title: Executive Assistant II

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant. This pivotal role requires a strong focus on execution and involves managing a high volume of tasks, including complex calendar management and scheduling. The successful candidate will effectively prioritize amidst numerous requests, ensure an appropriate level of urgency, monitor and track Director meetings, and manage emails, sometimes acting as a proxy. The role also involves managing extensive domestic and international travel and expenses, as well as organizing team events and town halls.

Responsibilities

Manage complex calendars and scheduling for multiple directors.Prioritize tasks and handle a high volume of requests with appropriate urgency.Monitor and track Director meetings and priorities.Act as a proxy for Directors when necessary.Manage extensive domestic and international travel arrangements, including visa processing.Organize team events and town halls.Handle expenses, ideally with experience in Concur.

Essential Skills

At least 5 years of experience supporting senior management.Excellent PC skills, including strong working knowledge of Microsoft Office and Outlook.Impeccable attention to detail and ability to make smart, timely decisions.Exceptional verbal and written communication skills.Ability to react with appropriate urgency to situations and events requiring quick response or turnaround.High levels of integrity and discretion in handling confidential information.

Additional Skills & Qualifications

Bachelor’s degree preferred, but at least two years of college is required.Experience in event planning.Prior experience in a fast-paced, high-tech company.Experience designing processes to maximize efficiency.

Work Environment

This position is fully on-site in Seattle, operating generally from 9 AM to 5 PM, with flexibility required for later events or meetings. The role requires a 40-hour workweek with no overtime option. Our culture embraces differences and promotes inclusion through employee-led affinity groups and innovative benefits. We value work-life balance and support flexible scheduling to ensure personal and professional well-being. The team fosters mentorship and career growth, encouraging knowledge sharing and skill development.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $30.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Mar 19, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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