Lisbon, Portugal
1 day ago
Executive Assistant - English Speaker

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.



What You'll Do

As an Executive Assistant (EA) you will provide comprehensive, timely and accurate administrative support to experienced Senior Leaders across EMESA from our Global Services hub in Lisbon. On occasion, you may support leaders outside of your direct remit and provide broader team support. You are required to collaborate with all relevant parties to deliver seamless service to your stakeholders and case teams, ensuring we are seen as \"one team\".

As a part of your role, you are expected to grow throughout your careers, building and improving your skills to match the evolving needs of BCG and our clients. With time, an Executive Assistant will think beyond administrative tasks to gain a deeper and more proactive ownership of responsibilities.

EAs are an essential part of the office and BCG fabric. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions.

 

YOU’RE GOOD AT

 

Providing Administrative support

Managing multiple calendars with an understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of senior leadership staff's timeProcessing timesheets and expenses (for the senior leadership) on a timely basis; reconciling monthly corporate card chargesProviding general administrative support to senior leadership staff: typing, telephone support, mail, copying, faxing, filing, calendar functions, voice mail and e-mail distribution lists, etc.Answering and routing phone calls, greeting and directing guests, handling incoming deliveries and outgoing packagesProviding general administrative support including but not limited to: full range of Word, basic Production and lite Excel, reception management, mail, copying, faxing, agenda managementOrganizing and maintaining electronic and/or hard copy filing systems specific to time sheets, and expense reportsCoordinating all mail services, including receiving, sorting, and distributing mail and faxes, preparing daily UPS packages, etc. as requested

Managing Travel

Anticipating and coordinating point-to-point travel needs for senior leadership staff including but not limited to the following: directions, commuting time and ground transportation, passport and visa processing, etc.Coordinating point-to-point domestic and international travel needs of the team (car, flight, hotel, etc.)Supporting GSB teams, internal committees, and practice area activities, and information requests

Act as thought partner and trusted advisor

Maintaining highest levels of internal and external confidentialityEnsuring the leadership knows what they need to knowGuiding leadership toward making right decisions about use of timeLooping in all relevant parties as neededDeveloping support network to leverage information flow and scheduling

Managing Events/Meetings

Providing support in conference room scheduling and assignment of guest office space as neededOrganizing and managing major meetings for team leads as needed (in many instances working collaboratively) with other team membersCreating proposals, letters, slide decks, memoranda, client invoices, etc.

Supporting the Office Services Team

Assisting in maintaining the upkeep and appearance of the general office spaceProviding occasional back-up to fellow office services team member, including but not limited to: reception, facilities, and event coordinationPerforming other duties (including office services) as assigned or required

What You'll Bring

Job Requirement:

Bachelor’s degree or equivalent relevant experience

Work Experience:

2-4+ years’ experience supporting a senior executive, preferably at a professional services firmProficient computer skills: Outlook, Word, Excel, and PowerPoint

Key Competencies

Strong Interpersonal skills and able to work effectively at all levelsExcellent organizational skills, ability to set priorities, able to work with attention to detail and tenacityCovey a strong positive personal and professional image with excellent standards of professional behaviour and ethicsTeam player, highly motivated, energetic, resourceful and friendlyService-oriented, flexible and able to work under pressureDemonstrates accountability and ownershipReliable, timely and flexibleDemonstrates proactivity and anticipates the needs of others and being able to “add value”Demonstrated concise and effective communication skillsEffective in time management

Who You'll Work With

You will report to the Administrative Services Manager, and work closely with Executive Support Services Leadership and support the team assigned to you.



Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.\n
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