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Every year, thousands of patients from around the world receive treatment at Cedars-Sinai. We offer new treatments, surgeries and clinical trials that are only available at a few hospitals in the U.S. Cedars-Sinai is known for ground-breaking medical research and specialized care. We treat each patient with a personalized treatment plan.
Why work here?
Beyond outstanding benefits and competitive salaries, we take pride in hiring the best and most hardworking employees. Our talented members reflect the culturally and ethnically diverse community we serve. They are proof of our commitment to creating an inclusive environment that fuels innovation and the gold standard of patient care we strive for.
What will you be doing in this role:
The Executive Assistant (EA) will be responsible for performing a wide range of complex and confidential administrative duties supporting the Chief Executive of Cedars-Sinai International. The EA demonstrates initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions, and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office. Maintains supervisor's calendar, screen’s calls, schedules meetings, takes minutes at meetings, schedules travel reservations, types correspondence and reports; and performs related duties as required. Coordinates/ administers human resource, payroll functions and participates in maintaining departmental budgetary considerations.
Screens and prioritizes calls and appointments, routes inquiries to other levels of the organization as appropriate. Maintains supervisor’s calendar, schedules appointments and meetings, makes travel arrangements. Arranges meetings hosted by the department, coordinating meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are providedTypes from rough draft or verbal instruction, correspondence, narrative and statistical and reports. Takes and transcribes minutes of meetings. Composes more routine business correspondence for supervisor signature independently or with minimal direction. Ensures that spelling, punctuation and grammar are correct. Establishes office filing system and database records for office. Prepares periodic, recurring reports from database. Creates special reports and new file and database systems on own initiative as required. Research, gathers, edits, compiles, and organizes information from other departments, outside agencies, etc. in response to requests for special reportsReviews various financial, business and related reports and data; edits for error and makes corrections as necessary, coordinating such action with data originator. Notes variations in data or performance from expectations and ensures that they are brought to the attention of supervisor for action as necessary. Coordinates projects, including assisting in task completion management, setting deadlines, monitoring budgets, maintaining project timelines and associated deliverables.Reviews UKG, the departmental employee time keeping system, per pay period and signs off appropriately.Qualifications
Experience Requirements:
Four (4) plus years of experience in office administration with a background of customer service, prefer experience within Healthcare, Academic Medical Center or International department.
Proficient typing skills (60-75 WPM); ability to edit materials using Windows or a similar system; Demonstrated expertise in Excel and creating slide decks.
Able to compose letters, policy statements, procedure manuals and reports; Experienced in organizing and transcribing complex statistical and narrative reports, charts and exhibits suitable for publication and distribution.
Educational Requirements:
High School Diploma/GED. Bachelor’s degree preferred.
Req ID : 12274
Working Title : Executive Assistant (EA) for Chief Executive - CS International
Department : Cedars Sinai International
Business Entity : Cedars-Sinai Medical Center
Job Category : Administrative
Job Specialty : Administrative
Overtime Status : NONEXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $37.03 - $57.40