Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King,  sustainability is not just how we do business—it is our business.  Do you dare to look at the world's challenges and see impactful possibilities?  Do you want to contribute to making a better future?  If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home. 

We boldly go.

Where is the work:

On-Site (5 days)

 

 

Executive Assistant

Key Responsibilities

On‑Site Leadership and Office Support

Manage calendars, scheduling, and meeting logistics of Business Unit President and Country General ManagerProvide administrative and logistical assistance when visiting senior leaders are on‑site, including meeting coordination, travel arrangements, workspace support, and ad hoc needsManage employee access cards, including issuance, collection, and record‑keeping
Handle visitor registration, coordinate access, and escort visitors to the office as requiredMaintain office equipment such as the coffee machine and water machine, ensuring they are functional
 

Leadership Meeting Support

Attend Monthly Operating Review (MOR) meetings and accurately capture minutes, including key decisions, action items, owners, and deadlinesDistribute meeting minutes to stakeholders and follow up on action items to ensure timely closure

Travel Management (International & Domestic)

Assist Business Unit President and Country General Manager with end‑to‑end travel request management, including itinerary review, requirement clarification, and ensuring compliance with company travel policiesMonitor travel approvals and follow up with travellers or approvers to ensure timely processingPrepare visa application documents, gather required supporting materials, and coordinate submission to embassies or visa agenciesTrack visa application status and ensure travellers receive visas ahead of scheduled travelMaintain a reference library of visa requirements for key RoAP travel destinations
Review international travel requests for accuracy, completion, and policy alignmentCoordinate escalations for required approvals and track final approval completionCommunicate with travellers regarding missing documentation or additional requirementMaintain a structured tracking process for domestic travel volume, timelines, and approval status

Factory Witness Test (FWT) Application Management

Review Factory Witness Test applications for TNSA to ensure justification and required details are completeManage the multi‑level approval routing processTrack FWT submissions and maintain required documentation for audit and compliance

Document Control & Legal Coordination

Coordinate the preparation, routing, and collection of signatures for legal documents, contracts, and agreementsMaintain proper filing, version control, and secure storage of all signed and archived documentsSupport Country General Manager for meeting deck and reports preparation.

Qualifications:

Minimum 10 years of executive assistant or senior administrative experienceMinimum Diploma in Business Administration, Management or relevant field.Bachelor’s Degree preferred.Proven experience supporting senior or executive leadershipStrong organizational, time‑management, and multitasking skillsExcellent written and verbal communication abilitiesHigh proficiency in office productivity tools (email, scheduling, documents, presentations)Ability to manage sensitive information with full confidentialityStrong problem-solving skills and a proactive, resourceful mindsetAbility to work independently and adapt in a fast‑paced environment

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.