Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

AbbVie Switzerland is looking for an Executive Assistant to provide high-level administrative, organizational, and coordination support to the General Manager, the Affiliate Leadership Team (ALT), and the Country Affiliated Team (CAT).

This role plays a key part in ensuring smooth day-to-day operations, supporting internal communications and meetings, and contributing to selected strategic projects across the affiliate.

Key Responsibilities

Support to the General Manager

Manage administrative tasks, including travel and expense arrangementsOversee the day-to-day administration of the General Manager’s officePlan and coordinate meetings, visits, and business exchangesOrganize all-employee town halls, virtual meetings, and related logisticsSupport culture and communications activities in collaboration with External AffairsReview contracts and purchasing documents, and create purchase orders to support approvalsAdminister corporate legal documents and processes, including Powers of Attorney and Annual ReportsSupport crisis management administration and liaise with EMEA Regional SecurityCoordinate CAT meetings, including agenda preparation and minute taking

Support to the Affiliate Leadership Team

Support the onboarding of new ALT membersPlan and coordinate ALT meetingsPrepare agendas and minutes for ALT meetingsProvide administrative and organizational support to the HR and Finance teams, as well as selected business leaders, including the Market Access Director, External Affairs Director, and Compliance ManagerCoordinate in-house assistant meetings

Selected Strategic Projects

Take ownership of selected key affiliate projects, which may vary depending on business needs. Examples include:

Leading the organization of AbbVie Well-being WeekSupporting company-wide conferences and cycle meetingsCoordinating the company awards process, including nominations in collaboration with the ALT
Qualifications
Commercial education or equivalent professional qualificationMinimum 3 years of experience in a senior administrative role, preferably in pharma or a similar environmentStrong customer focus and service mindsetExcellent time management and prioritization skillsAbility to perform well under pressure and handle stress with professionalismBusiness fluent in German, English, and FrenchStrong understanding of company business and operations is a plus

Critical Skills Required

Excellent communication skillsHigh level of integrity and discretionStrong organizational skills with the ability to anticipate needs and plan aheadFlexibility in managing changing priorities and workloadsAbility to balance multiple priorities effectivelySelf-driven, detail-oriented, and proactiveAble to adapt to different stakeholder levels and senioritiesSolutions-oriented mindsetComfortable making decisions and acting in ambiguous situations with limited information
Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html