Executive Assistant to CEO

Job Description

This role provides high-level executive support to the CEO of a small, family-owned manufacturing and distribution company specializing in high-temperature adhesives. The Executive Assistant manages the CEO’s daily operations, coordinates communication and schedules, and delivers data-driven insights through advanced Excel analysis to support strategic decision-making.

Responsibilities

Manage the CEO’s calendar, including scheduling and coordinating meetings, appointments, and itineraries.Organize and prepare for meetings by drafting agendas, gathering and organizing documents, and preparing reports and presentations.Screen, prioritize, and respond to emails and phone calls, ensuring timely and appropriate follow-up.Track action items from meetings and communications, and follow up proactively to ensure completion.Serve as a liaison between the CEO and internal teams, including administration, accounting, customer service, finance, and sales.Coordinate with select external vendors and clients on behalf of the CEO to support ongoing business relationships.Perform Excel-based data analysis, including pivot tables, VLOOKUPs, and data manipulation to support executive decision-making.Link and manage data across multiple Excel worksheets to create accurate and comprehensive reports.Prepare clear, concise reports and presentations that interpret data and present actionable insights to leadership.Provide general administrative and executive support, including document preparation, filing, and record maintenance.Assist with event coordination and logistics for internal and external meetings as needed.Maintain a high level of confidentiality and professionalism in all interactions and documentation.

Essential Skills

5+ years of experience providing executive administrative support, preferably to C-suite leaders.Proven experience with C-suite calendar management and complex scheduling.Strong proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and especially Excel.Advanced Microsoft Excel skills, including pivot tables, VLOOKUPs, data manipulation, and linking data across worksheets.Demonstrated experience in calendar management, administrative support, and executive administrative support.Strong organizational skills with the ability to manage multiple priorities and deadlines.Excellent written and verbal communication skills.Strong follow-up skills and the ability to track and complete action items independently.Detail-oriented and analytical mindset with the ability to interpret data confidently.Ability to present clear, concise insights and recommendations to leadership.Ability to operate independently with minimal supervision while maintaining a high level of accountability.

Additional Skills & Qualifications

Bachelor’s degree.Experience supporting executives in a small company or entrepreneurial environment.Background in event coordination or meeting logistics.Comfort working with cross-functional teams such as accounting, customer service, finance, and sales.High level of professionalism, discretion, and integrity when handling sensitive information.Proactive, resourceful, and solutions-oriented approach to problem-solving.

Work Environment

The role is based on-site at a small, family-owned company located in a warehouse/industrial space in Brooklyn, near Sunset Park. The Executive Assistant works on the second floor alongside the administration team, which includes accounts payable, accounting, customer service, finance, and sales. The standard schedule is Monday through Friday, 9:00 a.m. to 5:00 p.m. The environment is collaborative and fast-paced, with close interaction with the CEO and key administrative functions. The company offers competitive pay, paid time off, and paid holidays, along with the opportunity for long-term growth and direct involvement in executive-level operations

Job Type & Location

This is a Contract to Hire position based out of Brooklyn, NY.

Pay and Benefits

The pay range for this position is $35.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Brooklyn,NY.

Application Deadline

This position is anticipated to close on May 8, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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