As an Executive Administrative Assistant, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of business. 

Responsibilities

Maintain complex and detailed calendarsScreen incoming calls and determine the level of priority, while using caution in dispensing informationManage the coordination and logistics of both internal and external meetingsArrange and coordinate complicated domestic and international travelOrganize all aspects for offsite conferences and external events, including catering and transportationProcess invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system accessProduce high quality emails and messages to individuals at all levels of the organizationMaintain current organizational charts and Executive Bio’sHandle regular activities without prompting, and advise in advance with issues or delays

Qualifications

5+ years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or aboveAdvanced ability to organizePossess structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization. Discretion and good judgment in confidential situations, and proven experience interacting with senior managementStrong interpersonal, written, and oral communication skillsStrong proficiency in Microsoft OfficeExcellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred Qualifications, Capabilities and Skills

College degree is a plusExperience supporting at the Managing Director level (or equivalent)