Job Title: Executive Assistant III

Location: Boston, MA (Seaport)

Job Description

We are seeking a highly motivated Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. The role demands strong focus and execution in managing a high volume of tasks, including complex calendar management, scheduling, and prioritizing amidst numerous requests. You will monitor and track the VP's meeting priorities and emails, act as a proxy when necessary, and manage travel, expenses, and all administrative support functions. Additionally, you will document and follow up on multiple tasks and action items to ensure timely action on deliverables.

Responsibilities

Manage complex calendar scheduling and prioritize tasks effectively.Coordinate international and domestic travel arrangements, including visas.Facilitate moves within office spaces, such as coordinating with facilities.Maintain confidentiality and professionalism while handling sensitive information.Communicate effectively and act as a proxy for the VP when required.Manage travel, expenses, and other administrative tasks efficiently.Document, track, and follow up on tasks and action items for timely execution.

Essential Skills

Minimum of 7 years of experience supporting senior management, such as VPs, senior VPs, or CEOs.Strong working knowledge of Microsoft Office and Outlook tools.Exceptional verbal and written communication skills.Ability to switch gears and make smart, timely decisions in fast-paced environments.High levels of integrity and discretion in handling confidential information.Attention to detail and ability to react with urgency to situations.

Additional Skills & Qualifications

At least two years of college required; bachelor's degree preferred.Experience with collaboration and negotiation with other administrative groups.Tech background and familiarity with fast-paced environments.Working experience in tech environments and previous experience with a VP.Job Type & Location

This is a Contract position based out of Boston, MA.

Pay and Benefits

The pay range for this position is $38.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Boston,MA.

Application Deadline

This position is anticipated to close on Feb 13, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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