Description We are looking for a detail-oriented and organized Executive Assistant to join our organization in Madison, Wisconsin. This role requires excellent administrative skills to support the Executive Director and other staff members in their daily operations. The ideal candidate will thrive in a fast-paced environment and possess strong communication and scheduling abilities. Responsibilities: • Manage and coordinate the Executive Director’s schedule, ensuring all appointments and meetings are effectively organized. • Handle mail and email correspondence for the Executive Director, directing inquiries as needed. • Support agency-wide communication efforts, including staff meetings and updates. • Draft and prepare letters, memos, and other documents as requested by the Executive Director or Operations Manager. • Arrange and oversee travel plans for the Executive Director and agency-related trips. • Maintain and organize filing systems for reports, correspondence, and other essential records. • Provide assistance during board meetings, including preparing minutes and related documentation. • Answer incoming calls and ensure inquiries are routed appropriately. • Perform additional administrative tasks as assigned to support the organization’s goals Requirements • Proven experience in administrative roles, preferably as an executive assistant. • Proficiency in managing schedules and calendars for senior staff. • Strong organizational skills with the ability to maintain filing systems. • Excellent verbal and written communication skills, including email correspondence. • Ability to handle inbound calls professionally and efficiently. • Skilled in planning and arranging travel itineraries. • Capable of drafting high-quality letters, memos, and official documents. • Familiarity with non-profit organizations is a plus. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .