Executive Assistant to the CEO Location: Hybrid Level: Expert / C‑Suite Support Experience: 7–10+ years supporting CEOs or executives About the Role + A high‑growth, investor‑backed organization is seeking an exceptional Executive Assistant (EA) to the CEO — a strategic, trusted partner who thrives in a fast‑paced, high‑stakes environment. This role is mission‑critical, enabling executive speed, elevating decision quality, and maintaining organizational cadence at the highest level. + You will support a high‑energy CEO and collaborate closely with leadership, managing complex logistics, information flow, and executive operations with precision, discretion, and urgency. This position requires autonomy, impeccable judgment, and strong proficiency with modern AI tools to enhance productivity and streamline workflows. + If you excel under pressure, anticipate needs before they arise, and operate with absolute confidentiality, this is a rare opportunity to support a CEO at the center of a dynamic, investor‑facing environment. Key Responsibilities Executive Time, Calendar & Priority Management + Own and proactively manage a high‑density, rapidly shifting CEO calendar + Prioritize time based on strategic impact, Board cadence, and business urgency + Anticipate conflicts and re‑sequence schedules with speed and accuracy + Coordinate seamlessly across time zones and stakeholders Travel & Logistics + Plan and manage complex domestic and international travel + Build multi‑city itineraries with contingency planning + Ensure travel efficiency and alignment with CEO preferences + Minimize disruption and maximize productivity while on the move Email & Executive Communications + Triage and manage the CEO’s inbox with discretion and sound judgment + Draft communications, flag urgent issues, and escalate appropriately + Communicate professionally on behalf of the CEO when needed Board & Executive Meeting Support + Coordinate Board meetings, executive sessions, and leadership offsites + Manage agendas, logistics, materials, and follow‑ups + Support secure preparation and distribution of Board decks + Interface confidently with Board members and leaders Expense & Administrative Management + Manage CEO and C‑Suite expense reporting with accuracy and timeliness + Ensure compliance with internal policies and audit requirements Facility & Office Management + Oversee executive office operations and facility needs + Coordinate vendors, access, and office logistics AI‑Enabled Productivity & Process Optimization + Use AI tools for scheduling optimization, summarization, prioritization, and workflow automation + Continuously improve executive support processes through technology and systems thinking Confidentiality & Judgment + Handle highly sensitive information with absolute discretion + Exercise mature judgment in ambiguous, high‑pressure situations Required Skills & Qualifications + Bachelor’s degree required + 7–10+ years supporting CEOs or C‑suite executives + Proven success supporting high‑speed, high‑demand leaders + Advanced proficiency in Outlook, Teams, Microsoft Office, and expense systems (Concur or similar) + Strong experience with domestic and international travel coordination + High comfort level with AI tools and emerging productivity technologies + Experience interfacing with private equity firms or outside investors strongly preferred + Ability to support multiple executives as needed + Exceptional calendar management, communication, and organizational skills + Ability to work flexible hours based on executive travel and time zones Work Environment & Expectations + Hybrid schedule (details provided during interview process) + Flexibility is essential — executives travel frequently across time zones + Occasional off‑hours support required (such as travel disruptions or urgent schedule changes) + High‑visibility role with significant interaction with investors and leadership Why This Role Matters This role is the operational backbone of the executive office. You will directly influence the CEO’s effectiveness, organizational alignment, and the company’s ability to move quickly and strategically. If you thrive in complexity, enjoy being indispensable, and excel in high‑stakes environments, this opportunity offers meaningful impact and visibility. Job Type & Location This is a Permanent position based out of Lake Forest, CA. Pay and Benefits The pay range for this position is $85000.00 - $105000.00/yr. 5% AIP bonus for the year medical vision dental 401K + match Workplace Type This is a hybrid position in Lake Forest,CA. Application Deadline This position is anticipated to close on Jan 30, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.