Description

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Provide proactive support to the CEO — manage calendars, emails, priorities, and follow-ups with discretion and care.\n\nServe as the central hub for office communication, scheduling, and coordination.\n\nSupport project and business operations: tracking deadlines, meetings, and deliverables across departments.\n\nAssist with HR and onboarding processes — helping ensure new hires experience our culture from day one.\n\nCoordinate internal events, team meetings, and culture initiatives that keep our workplace connected.\n\nPrepare and organize documentation, correspondence, and reports as needed.\n\nHandle general office management tasks (supplies, vendor coordination, process improvement).\n\nAnticipate needs — stay two steps ahead to create time and focus for leadership.

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Skills

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Calendar management, Administrative support, Outlook, Microsoft office, Calendaring, Administrative assistance, Executive support, Microsoft, Powerpoint, Executive administrative support, Travel management, Event coordination

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Top Skills Details

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Calendar management,Administrative support,Outlook,Microsoft office,Calendaring,Administrative assistance,Executive support,Microsoft,Powerpoint,Executive administrative support,Travel management,Event coordination

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Experience Level

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Intermediate Level

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Job Type & Location

This is a Contract to Hire position based out of Castro Valley, CA.

Pay and Benefits

The pay range for this position is $35.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Castro Valley,CA.

Application Deadline

This position is anticipated to close on Dec 10, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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