Remote Opportunity
Candidates located in Arizona or on the West Coast are strongly preferred.

PRIMARY FUNCTION

The Executive Assistant is responsible for providing administrative support to senior leaders and executives.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

This list may not include all of the duties that may be assigned.

Actively manages executives’ calendar by scheduling internal and external appointments, prioritizing appropriately, and proactively deconflicting meetings. Coordinates logistics for in-person meetings including making room reservations, ordering food, coordinating with IT, communicating details to participants and sending out pre-read and recap materials.  Attends meeting to take notes, capture and communicate action items when requested.  Creates and maintains shared electronic repositories for important documents. Assists in preparing PowerPoint and other materials for meetings. Completes expense reports by reconciling receipts and submitting reports on a timely basis. Books executives travel Takes responsibility to ensure that company documents are signed and notarized as needed in a timely manner Assists with executive’s direct reports as needed including approving PTO, submitting EOA forms for new hires, and providing occasional meeting and calendar support Completes other duties as assigned

SUPERVISORY RESPONSIBILITIES

None
 

QUALIFICATIONS

EDUCATION: High School Diploma or equivalent.

EXPERIENCE: 3-5 years’ experience supporting senior management. Although some healthcare experience is ideal, a willingness to be trained in this area is sufficient.

 

LICENSURE / CERTIFICATION

None

 

KNOWLEDGE, SKILLS AND ABILITIES

Excellent organizational and time-management skills with a meticulous attention to detail Positive, problem-solving attitude Excellent interpersonal skills and judgment Able to maintain confidentiality of information as needed Able to prioritize, multi-task and work independently Proficient in MS Teams, Outlook, Word, Excel, PowerPoint, Adobe PDF and Zoom Able to work independently and as part of a team Able and willing to do occasional evening or weekend work

TYPICAL WORKING CONDITIONS

Non-patient facing May rotate working in the office and remote Must be U.S. based

 

OTHER PHYSICAL REQUIREMENTS

Vision Sense of sound Sense of touch

 

 

 

PERFORMANCE REQUIREMENTS

Adhere to all organizational information security policies and protect all sensitive information including but not limited to ePHI and PHI (Protected Health Information) in accordance with organizational policy, Federal, State, and local regulations.

The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to be an accurate reflection of the general nature of level of the job.