Scope

This Executive Assistant role provides administrative support to approximately 3 Executives based in New York City. It requires a highly skilled individual who can manage a complex calendar, a global travel schedule and a busy office.  This individual needs to be high energy, able to manage relationships at all levels of the organization, flexible and collaborative.  

Responsibilities

Manage calendars; schedule all internal and external meetings and organize ConferencesCoordinate complex international travel arrangements, prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportationProcess expense reports; reconcile and track monthly credit card statements and expenditures Prepare and process visa applications for international travelPerform administrative analyses which require a considerable degree of independent decision makingEstablish, maintain and update filing system for the departmentCreate, edit and proofread correspondenceReview and respond to emails, filing and forwarding as appropriateCreate presentations in Powerpoint and MS WordCreate spreadsheets and do basic analysis using MS ExcelAdminister programs, projects, and/or processes as assignedPartner with other Assistants and or support other team members as neededBachelor’s Degree preferred or relevant work experienceHigh proficiency in Microsoft, Excel, PowerPoint, Word, Outlook.  Strong analytical skillsExcellent project management skills High degree of professionalism and a demonstrated ability to communicate effectively with senior executivesAbility to handle highly confidential informationExcellent customer service orientation with exceptional verbal and written communication skillsSelf-starter willing to take initiativeDemonstrated ability to work independently with limited supervisionProven ability in planning, prioritizing, and organizing a diverse workloadA second language is a plus

The pay range for the role is $75,000 to $105,000. The specific offer will depend on an applicant’s skills and other factors. This role may also be eligible to participate in a discretionary annual incentive program. Chubb offers a comprehensive benefits package, more details on which can be found on our careers website. The disclosed pay range estimate may be adjusted for the applicable geographic differential for the location in which the position is filled.