**Function** Executive Assistant **Goal of function:** Supports the Leadership Team in administrative and commercial matters by conducting all tasks in the area of assistance, organization and project management self-responsibly. **Tasks** 1) Main tasks: Tasks performed regularly which form the essential characteristics of the position. + Availability by phone and email and securing the communication with General Manager by receiving and forwarding emails, phone calls (especially in English language) + Administration, priorisation and preparation of all correspondence, i.e. letters, couriers, emails, to and from the Supervisor + Guarantee internal communication and collection of information between/from the Business Units and service functions + Support and full management of Travel Organisation and bookings for Superior + Planning and monitoring of internal and external meetings, minute-taking and distribution and documentation of outcomes plus making sure that milestones are achieved and timelines are met (both from internal and external / international participants/stakeholders) + Support during the preparation of financial analysis documents, comparisons, statistics and the timely distribution thereof + Tracking of projects (Milestones, status, results) and taking over of project-parts inclusive the preparation of visual reports such as Power Point, Excel, MS Project + Support for preparation and execution of presentations/ functions during (inter)national meetings and internal information-meetings + Support in planning and execution of Symposia, Congresses, etc. inclusive of all corresponding transactions **Qualifications, experience, know-how and skills critical for success** 1) Required training and education: + Commercial education or similar (business knowledge) , University degree in Business Administration or similar is an asset + Experience in Marketing, Sales, Project Management is an asset 2) Required professional experience (in years): + 5 years of professional experience in similar positions + Experience in MedTech / Pharma Industry is a benefit 3) Important personal qualities: + Diplomatic, friendly, convincing and decent appearance + Very good communication skills + Flexible and commited + Strong talent for organisation and coordination + Can work under pressure + Ability to adapt quickly + 100% Confidentiality