The Financial Services and Government, Education, and Municipal sectors are seeking an administrative assistant who will be called upon to work for various key accounts. She will work closely with seven vice presidents to support them in achieving their business objectives.
Your future duties and responsibilities:-Plan and organize internal and external meetings by proactively and continuously managing calendars (invitations, location/room/conference call, food, etc.).
-Prepare agendas and take minutes for operations committee meetings.
-Maintain excellent business relationships with clients (client executive assistants, visiting clients, etc.).
-Participate in the integration of new CGI associates to the team (welcome, ordering equipment, reserving office space, etc.) and follow up on departures (retrieval of equipment).
-Follow up on time sheets through compliance reports.
-Track mandatory training for CGI associates.
-Draft and distribute informational emails to CGI associates, letters, and other documents (in English and French).
-Manage administrative procedures, including travel reservations, expense reports, authorizations, and approvals for CGI systems.
-Ensure ongoing monitoring of administrative processes (sales calls, annual evaluations, system updates, etc.).
-Ensure ongoing and compliant archiving of administrative and business documentation for the sectors using the SharePoint filing system.
-Prepare for and participate in events.
-All while complying with CGI's internal policies and procedures.
Qualities required to succeed in this role
-Strong writing, editing, and formatting skills for executive presentations
-Intuitive, independent, and proactive personality
-Strong listening skills and good understanding of the needs of vice presidents
-Keen judgment and quick decision-making and execution skills
-Proactive, analytical, strong sense of priorities, and management skills
-Professionalism, diplomacy, and understanding of the needs of clients and industry partners
-Discretion, loyalty, and punctuality
Skills required to succeed in this role:
-College degree or equivalent experience in the field
-Highly adaptable and thorough
-Demonstrated potential and motivation for the position
-Executive-level administrative experience in a large company
-Minimum of 5 years of experience related to the position
Bilingualism (French and English) is required for this position due to the nature of the role requiring interaction with national and global clients.
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Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.
Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
At CGI, we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer, being able to perform your best during the recruitment process is important to us. If you require an accommodation, please inform your recruiter.
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