Job Summary:

The role is responsible for providing overall support to the APAC Regional Security Operations group. Duties include, but are not limited to, meetings coordination, database management, invoice processing, communicating with internal and external stakeholders, and other general secretarial and administrative support to the department. Strong team player is highly desirable. Based in Singapore, this position will report into the Vice President of Global Security Asia Pacific.

The responsibilities of this position include (but not limited) to the following:

Prepare Travel & Entertainment (T&E) claims on behalf of the Vice President.  File, track and manage T&E reconciliationSchedule meetings and manage appointments, with follow up for each activityManage the day-to-day calendar for the Vice PresidentMake all travel arrangements which includes flights, ticketing, lodging, visa application, etc.Liaise with VP’s direct reports and other employees to ensure deadlines are metReceive guests/overseas visitors, handle daily correspondence (mails, emails, faxes), answer phone calls and take and relay messages in a timely mannerManage SAP administration to include PO’s and Invoices Maintain security databases and MIS, efficient document filing systems (manual and electronic), and distribute department information, materials, and presentations, as requiredCoordinate with the GSCC, ESCC, GITA, GCM, and other Global Security-related entites for enterprise related MIS Take meeting minutes when necessary. Coordinate and collaborate with APAC teams and other cross-functional teams.Provide overall administrative support to the APAC regional security group

Professional Qualifications and Experience

Preferably a Diploma holder. Candidates with GCE ‘O’ levels and a minimum of five years relevant working experience in a corporate environmentSimilar experience working with or supporting a senior leader is preferred

Skills:

A self-starter who is organised, resourceful and able to take initiativesA positive attitude. Able to multi-task effectively, with attention to detailA strong team player. Good communication skills and prompt in follow-upsTechnology savvy with analytical skills Mature understanding of company and team confidentiality

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.