Are you ready to work for a company that focuses on making an impact on your community? We are seeking a highly skilled and professional Executive Coordinator to provide advanced administrative support to the Chief Executive Officer (CEO) and General Counsel. This role requires a proactive individual with strong organizational skills, excellent communication abilities, and prior experience supporting executive leadership and board-level functions. Responsibilities + Provide direct administrative support to the CEO and General Counsel, including calendar management, travel coordination, and meeting logistics. + Prepare and distribute agendas and materials for board and executive meetings. + Attend board meetings and accurately transcribe minutes; ensure timely distribution and archival. + Draft and edit correspondence, reports, presentations, and other executive-level documents. + Maintain confidentiality and handle sensitive information with discretion. + Coordinate special projects and initiatives as assigned by executive leadership. + Liaise with internal departments and external stakeholders on behalf of the CEO and General Counsel. + Supervise and train support staff as needed. Essential Skills + Proficiency in calendar management, executive support, and administrative support. + Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). + Experience in travel coordination and event management. + Ability to draft and edit executive-level documents. + High attention to detail and accuracy. + Exceptional organizational and time-management abilities. + Strong written and verbal communication skills using college-level English. Additional Skills & Qualifications + Education: BA or BS degree from an accredited college or university and three years of progressively responsible experience, OR AA degree and five years of progressively responsible experience, OR equivalent combination of education and relevant experience. + Demonstrated ability to take and transcribe accurate meeting minutes. + Experience in supervising and training administrative staff. + Familiarity with project management, policy development, and report creation. + Professional demeanor and ability to interact with high-level stakeholders. + Prior experience in a healthcare or nonprofit setting is preferred. + Familiarity with board governance practices and executive operations is preferred. Work Environment The work is conducted onsite from Monday to Friday, 8am-5pm, at the corporate office, not a medical clinic. Our organization is deeply committed to improving lives through accessible, community-focused healthcare. We foster a respectful, collaborative environment where diverse perspectives are welcomed and celebrated. Enjoy a comprehensive benefits package that includes health coverage, retirement plans, paid time off, and wellness resources. Join a team that is deeply committed to improving lives, offering opportunities for professional growth, and fostering an inclusive culture. Job Type & Location This is a Contract to Hire position based out of Stockton, California. Pay and Benefits The pay range for this position is $35.31 - $35.31/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Stockton,CA. Application Deadline This position is anticipated to close on Oct 8, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.