Description We are looking for a dedicated and experienced Executive Assistant to provide comprehensive support to our leadership team in Alameda, California. In this long-term contract position, you will play a pivotal role in managing administrative tasks, coordinating schedules, and facilitating communication between executives and key stakeholders. This role requires exceptional organizational skills, attention to detail, and the ability to anticipate needs in a dynamic environment. Responsibilities: • Coordinate and prioritize daily administrative support for executive leaders, ensuring seamless operations. • Serve as the primary point of contact for scheduling meetings, events, and managing communications with stakeholders. • Manage executive calendars, arrange travel plans, and oversee expense report preparation and reconciliation. • Provide logistical support for meetings and trainings, including arranging catering, equipment, room setup, and preparing materials. • Produce and distribute well-crafted documents such as correspondence, agendas, PowerPoint presentations, and meeting minutes. • Act as a liaison with external partners, agencies, and staff to facilitate program information and administrative coordination. • Maintain accurate records, including databases, invoices, contracts, and survey data, ensuring efficient documentation processes. • Recommend improvements to administrative procedures to enhance operational effectiveness. • Oversee supply management and coordinate purchases with vendors as needed. • Support special projects by conducting research and summarizing findings to assist executive decision-making. Requirements • Proven experience in executive-level administrative support, with strong calendar management skills. • Proficiency in tools such as ADP Financial Services, Concur, Cisco Webex Meetings, and CRM systems. • Exceptional communication skills, both written and verbal, with the ability to interface in a detail-oriented manner with diverse stakeholders. • Familiarity with budget processes and the ability to manage financial documentation effectively. • Adept at answering inbound calls and providing prompt, detail-oriented responses. • Strong organizational and multitasking abilities, with attention to detail and accuracy. • Experience in creating and managing banners, presentations, and other visual materials. • Ability to thrive in a fast-paced environment, demonstrating adaptability and proactive problem-solving skills. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .