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Job Title: Executive Assistant
Location: Boston, MA , 100% in office
Schedule: Monday-Friday, 8:30 AM-5:30 PM
Start Date: ASAP
Type: Temp-to-Perm
Compensation: $40-$44/hour
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About the Role:
A top-tier investment firm is seeking a polished, professional Executive Assistant to support four senior-level executives. The ideal candidate will have a minimum of 3+ years supporting C-suite executives in a fast-paced Financial Services environment. This role requires a proactive, highly organized individual with excellent judgment, a collaborative spirit, and a strong sense of discretion.
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Top Responsibilities:
* Heavy calendar management across multiple time zones
* Complex, detailed travel arrangements and itineraries
* Preparation and processing of accurate expense reports
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Key Duties:
Administrative Support:
* Manage and maintain multiple executives' schedules
* Answer phones, screen calls, and relay messages
* Prepare internal memoranda and meeting materials
* Coordinate internal/external meetings, including catering and room set-up/clean-up
Travel & Expenses:
* Book travel, hotel, and car accommodations
* Prepare comprehensive travel itineraries
* Manage group travel coordination
* Process credit card bills and expense reports accurately and timely
Other Responsibilities:
* Open and sort mail
* Support the investment team with data entry into sourcing software and light financial tasks
* Provide overflow support to other administrative staff as needed
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What They're Looking For:
* Bachelor's degree required
* 3+ years of experience supporting senior executives, ideally in Private Equity
* Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
* Strong communication skills-written, verbal, and interpersonal
* Excellent organizational, prioritization, and problem-solving abilities
* Proven ability to handle confidential information with professionalism
* Positive, proactive attitude and team-first mindset
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Technology & Tools:
* Microsoft Office (Outlook, Word, Excel, PowerPoint)
* Zoom
* CRM/Database software
* Modern office equipment

A1425855EM_1754920922 To Apply for this Job Click Here