Purpose & Overall Relevance for the Organization:

 

Provide administrative support to the SLT team and organise SLT-level meetings and events including visits by global guests.

 

Key Responsibilities:

 

Organise business trips for the SLT, including visa application

 

Process company expenses for the SLT team members

 

Treats all information with upmost confidentiality

 

Plan and organise visits of global guests and global / regional events of the SLT team to ensure a successful visit including agenda creation, store trip arrangements, dinner venue organisation and others

 

Support the organisation of  SLT workshops and team events to ensure smooth operations of the events

 

Support in coordinating and scheduling meetings where all SLT members are required

 

Performs key project work and supports ad hoc administrative requests, as required

 

Provide back up for executive assistant in his/her absence

 

Translation Support

Provide interpretation and translation for non-Spanish speakers for personal documents, calls, online bookings on non-English sites etc. 

 

Key Relationships:

 

 Senior Leadership Team General Affairs Key Business Partners and Customers

 

Knowledge Skills and Abilities:

 

Trustworthy in confidentiality Good interpersonal skills Ability to navigate skillfully in different cultural and work settings Ability to work independently Fluent in written and spoken English and Spanish Broad business knowledge Has advanced computer skills

 

Requisite Education and Experience / Minimum Qualifications:

 

More than 5 years of progressive experience Mature, well-organized, a self starter with enthusiasm and initiative