By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use . I further attest that all information I submit in my employment application is true to the best of my knowledge. **Job Description** **Job Title: Executive Assistant** **Mission:** Responsible for functional activities such as filing, distributing correspondence, and/or maintaining records and processing invoices. Operate basic computer software to ensure all necessary support processes are completed within deadlines, thereby promoting excellence in service and communication with stakeholders **Purpose of the main job** + To support the leadership + To enhance operational efficiency by driving process optimization, follow robust processes complying with the respective framework and relevant SOPs in collaboration with cross-functional stakeholders **Main responsibilities** + The individual will be providing and ensuring Secretarial and Administrative support to the multiple business stakeholders + The individual **must have** experience with **SAP, Concur, Ariba, Teams & Outlook Calendar and ERP tools** + Perform a variety of office management functions such as assisting in various projects, ordering budget items, renewing contracts, and preparing expense reports for the respective business leaders; oversee the maintenance of complex filing and record-keeping systems + Responsible for all travel arrangements (Domestic and International) and coordinating logistics like visa, transport, hotels, etc. of respective Leaders through Takeda's designated agencies to comply with the travel policy + Maintain timely concur claims management for respective Leaders + Responsible for calendar management and documentation of internal and external meetings along with follow-up action. Review the minutes for future reference and business planning + Responsible for all other employees in the respective departments with support related to relocation, overseas visa applications, and FOREX issuance + Support all aspects related to vendor management, invoicing, contract due diligence, ordering, and stock of materials, as required + External & Internal conference management **REQUIRED COMPETENCE** **Required work experience related to the position** + Minimum 5-6 years of relevant experience in Secretarial and Administrative roles + Bachelor's degree + Proven/stable performance records over the past 2-3 years **Special requirements\ Skills \ Attributes** + Planning, organization & detail orientation + Problem-solving & Solution Orientation + Customer focus & Result orientation + Analytical, Communication, presentation & MIS Skills + Ability to successfully multitask with team requirements + Experience working in a diverse environment with the ability to identify and resolve conflicts **Locations** Mumbai, India **Worker Type** Employee **Worker Sub-Type** Regular **Time Type** Full time