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Job Title: Executive Assistant
Location: Boston, MA , 100% in office
Schedule: Monday-Friday, 8:30 AM-5:30 PM
Start Date: ASAP
Type: Temp-to-Perm
Compensation: $40-$44/hour

About the Role:

A top-tier investment firm is seeking a polished, professional Executive Assistant to support four senior-level executives. The ideal candidate will have a minimum of 3+ years supporting C-suite executives in a fast-paced Financial Services environment. This role requires a proactive, highly organized individual with excellent judgment, a collaborative spirit, and a strong sense of discretion.

Top Responsibilities:

Heavy calendar management across multiple time zonesComplex, detailed travel arrangements and itinerariesPreparation and processing of accurate expense reports

Key Duties:

Administrative Support:

Manage and maintain multiple executives' schedulesAnswer phones, screen calls, and relay messagesPrepare internal memoranda and meeting materialsCoordinate internal/external meetings, including catering and room set-up/clean-up

Travel & Expenses:

Book travel, hotel, and car accommodationsPrepare comprehensive travel itinerariesManage group travel coordinationProcess credit card bills and expense reports accurately and timely

Other Responsibilities:

Open and sort mailSupport the investment team with data entry into sourcing software and light financial tasksProvide overflow support to other administrative staff as needed

What They're Looking For:

Bachelor's degree required3+ years of experience supporting senior executives, ideally in Private EquityHighly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Strong communication skills-written, verbal, and interpersonalExcellent organizational, prioritization, and problem-solving abilitiesProven ability to handle confidential information with professionalismPositive, proactive attitude and team-first mindset

Technology & Tools:

Microsoft Office (Outlook, Word, Excel, PowerPoint)ZoomCRM/Database softwareModern office equipment

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