Location

Brookfield Place - 181 Bay Street

Brookfield Culture

Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Title: Executive Assistant

Location: Toronto

Job Description:

Key Accountabilities 

We are seeking an Executive Assistant to provide support to members of the Audit executive team and their reports and the heads of the Compensation and HR Services Teams. The ideal candidate will be a self-starter who is detailed oriented, proactive, and professional. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure while remaining positive, flexible, resourceful, and efficient is key this role. The demonstration of a high level of professionalism and confidentiality is crucial.

Job responsibilities include, but are not limited to:

General Administrative duties: 

General duties:

Calendar management and scheduling for senior executive team

Travel booking and coordination of senior executive team

Event and project management

Advanced presentation and formatting in PowerPoint including the incorporation and formatting of charts, graphs and images – able to typeset text and design layouts in PowerPoint to effectively “tell a story”

Advanced formatting of Word documents including track changes and comments

Manage document preparation for internal and external meetings

Reviewing, approving and reconciling vendor invoices

Expense report receipt tracking and report submission

Manage incoming communications, including email, telephone and mail

Assist other EA staff with work overflow, when time warrants, during absences, holidays, etc.

Provide support as needed in onboarding new employees

Participate in ad hoc office operational projects as required (for example, documentation management)

Candidate Profile:

5 years administrative assistant experience 

Demonstrated ability to handle confidential information appropriately

Proficient in MS Office, including Word, Excel, PowerPoint and Outlook 

Experience with Concur is a plus but not required

Extremely organized with the ability to anticipate requests and be proactive

Excellent written and verbal communication skills

Ability to stay focused, efficient, and effective in managing multiple priorities

Work effectively without supervision

Strong interpersonal skills and good judgment

Team player – provide support to other groups when time warrants, during absences, holidays etc.

Overtime as needed

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.  Accordingly, we do not tolerate workplace discrimination, violence or harassment.

Brookfield is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act. Should you require a Human Rights Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.