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Our client, an online retailer, is seeking a Temp-to-Perm Executive Assistant in Melville, NY. The hours are 8:00am-5:00pm and will primarily support the CEO along with general support to four other C-level executives. The role is fully onsite and will pay up to $95k on the base salary.

Responsibilities:

Organize and prepare for meetings, including gathering documents, attending to logistics, capturing meeting minutes, and following up on assigned action itemsKeep the CEO apprised of time-sensitive and priority issues and help ensure appropriate follow-upComplete a variety of special projects, including preparing PowerPoint presentations, special reports, spreadsheets, and meeting agenda materialRespond to and help prioritize meeting invites, phone calls, messages, and other information flowing to the executive(s); prioritize emails and respond when necessaryPrepare, reconcile, and submit expense reports for Chief Suite membersMaintain the highest degree of confidentiality, including management of sensitive records and documents for company executives Draft, review, and send communications on behalf of the CEO and other C-suite executivesPlan, organize, and execute board meetings, leadership meetings, office events, & other in-person company activitiesOversee corporate giving initiatives and manage the corporate giving budget Serve as back-up and support for NY Office Administrator in daily office activities, ensuring facilities are well-maintained and supplies are stocked

Qualifications:

5 years of experience supporting a senior executive or team in a fast- paced environmentProficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and comfortable with collaboration tools like Slack or TeamsExcellent written and verbal communication skills with the ability to convey information clearly and professionallyStrong time-management skills with a proven track record of meeting deadlinesExceptional organization skills, with a knack for juggling multiple priorities and maintaining focus under pressureA proactive, detail-oriented self-starter who is resourceful and adept at solving problemsCollaborative team player with a friendly demeanor, capable of building productive working relationships at all levels of the organizationEnergetic, adaptable, and eager to tackle new challenges, projects, and ideasDemonstrates strong judgment, effectively prioritizes tasks, upholds confidentiality, and makes well-informed decisions

Physical Requirements:

Prolonged periods (4+ hours) of sitting at a desk and working on a computerAbility to work in our Melville, NY office, five days a week, 8am-5pmAbility to operate standard office equipment and occasionally lift up to 15 pounds. A1423121NY-Temp_1751995942 To Apply for this Job Click Here