Position Overview:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief of Staff. This role requires discretion, exceptional organizational skills, and the ability to handle multiple priorities in a fast-paced environment. The ideal candidate will demonstrate initiative, critical thinking, and a positive attitude, ensuring day-to-day operations are seamless and efficient.
Key Responsibilities:
· Manage and prioritize the Chief of Staff’s calendar.
· Prepare and edit correspondence, reports, presentations and other documents with meticulous attention to detail.
· Anticipate needs and take initiative to resolve issues proactively.
· Coordinate meetings, including agenda preparation, note-taking, and follow-up action items.
· Handle sensitive information with confidentiality, discretion and professionalism.
· Assist with special projects and cross-departmental initiatives as needed.
· Demonstrate critical thinking to solve problems and improve processes.
· Perform other administrative duties to ensure operational efficiency.
Qualifications:
· Proven experience as an executive assistant or in a similar administrative role.
· Discretion and confidentiality are paramount.
· Excellent organizational, time-management and attention to detail.
· Strong critical thinking and problem-solving abilities.
· Ability to take initiative and work independently with minimal supervision.
· Excellent communication (written and verbal) and interpersonal skills.
· Positive attitude with a professional demeanor.
· Ability to handle multiple priorities with efficiency and composure.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), familiarity with collaboration tools (e.g., Teams) and creating and editing organizational charts.
U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.