**Description** **ARA is seeking a dynamic and detail-oriented Sector Executive Assistant to support the Sector Manager and senior leadership team in a fast-paced, professional environment. As a key member of our administrative team, you will play a critical role in ensuring seamless day-to-day operations, managing complex schedules, coordinating meetings and travel, and handling a wide range of administrative tasks with professionalism and discretion.** **This role is ideal for a proactive individual who excels at multitasking, thrives under pressure, and delivers exceptional customer service. If you’re highly organized, adaptable, and ready to make an impact, we invite you to bring your talents to ARA and contribute to the success of our growing organization.** **What you’ll do as a Sector Executive Assistant** + Manage and coordinate the Sector Managers’ calendars, including scheduling meetings, appointments, and travel arrangements + Anticipate scheduling conflicts and proactively resolve them to optimize the executive's time + Ensure timely reminders for important deadlines and meetings + Prepare agendas, attend meetings, and compile minutes when required + Coordinate logistics for meetings, conferences, and events hosted or attended by the executive team + Coordinate domestic and international travel, including flights, accommodations, and itineraries as needed + Provide necessary travel documents and information to ensure smooth travel experiences + Submit and track expense reports, ensuring accuracy and compliance with company policies + Prioritize tasks and manage time effectively to meet deadlines + Identify opportunities for process improvement and implement streamlined workflows + Draft, proofread, and edit emails, memos, reports, and other documents as needed + Manage document workflows, approvals, and signatures as needed + Collect and organize data call responses for the executive team + Build and maintain positive relationships with internal stakeholders + Act as a liaison between the Sector Manger, SME’s and other team members, departments, and external partners + Assist with assignment of desk space and coordination of furniture purchases + Maintain current seating and organizational charts + Provides HR support to division employees, including benefits guidance, training, policy interpretation. **Sector Executive Assistant Requirements** + Bachelor’s degree with 0-2 years of experience OR 6-8 years of experience in lieu of a degree + Proven experience as an executive or administrative assistant or in a similar role + Exceptional organizational and multitasking abilities + Strong written and verbal communication skills + Proficient in Microsoft Office Suite and other relevant software + Attention to detail and problem-solving skills + Ability to work independently and collaboratively in a fast-paced environment + Recommendations and/or references are highly encouraged **Applied Research Associates, Inc. Company Information:** Applied Research Associates, Inc. is a 100% employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. We invite you to visit our website (https://www.ara.com/) to learn more about who we are (https://www.ara.com/who-we-are/) , what we do (https://www.ara.com/what-we-do/) , the excellent careers (https://www.ara.com/careers/) and benefits (https://www.ara.com/benefits/) we offer and explore some of our featured offices (https://www.ara.com/featured-offices/) . Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.