Job Title: Executive Assistant
Job Description

We are seeking a dynamic, organized, and highly adaptable Executive Assistant to support our Chief Executive Officer. This role is pivotal to the smooth functioning of executive operations and involves in-person collaboration. As an Executive Assistant, you will also work closely with our Director of Operations and Chief of Staff to ensure high-level administrative and strategic alignment.

ResponsibilitiesManage the CEO's calendar, schedule meetings, coordinate travel, prepare briefing documents, and ensure the CEO’s time is used efficiently and effectively.Partner with the Director of Operations and Chief of Staff to support company initiatives, meeting follow-ups, and project tracking.Interface professionally with investors, clients, and partners; prepare materials and manage communications for high-profile engagements.Handle sensitive information with the utmost care and professionalism.Assist with coordinating in-person meetings, team events, and company offsites.Essential Skills1–2 years of experience as an Executive Assistant, Administrative Assistant, or in a support role to C-level executives.Exceptional time management and prioritization skills, with a high degree of accuracy in handling logistics and communication.Comfortable working in a startup environment with shifting priorities and last-minute requests.Excellent written and verbal communication skills, with a professional demeanor in interactions with external stakeholders.Proven ability to manage sensitive information with discretion and integrity.Additional Skills & QualificationsPrior experience working in a startup or fast-paced, high-growth environment is a strong plus.Experience with calendar management, administrative support, event coordination, and travel management.Work Environment

This position is based in an office setting, supporting the CEO and collaborating closely with the Director of Operations and Chief of Staff. The work schedule includes two days in-person and three days working from home.

Pay and Benefits

The pay range for this position is $60000.00 - $80000.00/yr.

- Competitive Salary
- Health Benefits
- Paid Time Off
- Innovative Work Environment
- Supportive Team Environment

Workplace Type

This is a hybrid position in New York,NY.

Application Deadline

This position is anticipated to close on Jul 10, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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