Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Position Summary:

Independently perform advanced, administrative, and confidential assignments.  Exercises considerable discretion and independent judgment and can handle outside contacts with finesse and diplomacy.  Plans, organizes, and schedules work according to standard procedures.  Requires extensive knowledge of company operations and organizational procedures.  May require regular use of technical and business vocabulary.  Will support Vice President of Digital Engineering and their teams. Location is onsite in Raleigh, NC.

Key Responsibilities:

Thought partner to the Vice President, Digital & AI, LDA SectorTranslates ideas from the VPs into complete solutions (e.g., quarterly leadership meetings, service meetings, town halls).Drives business initiatives, ensuring timelines are met. Tracks progress using X Matrix and other mechanisms.Creations action plans linked to the goal treePerforms administrative duties such as handling telephone calls, letters and/or visitors, answering questions, and furnishing information, opening, and distributing mail, settling expense accounts, and maintaining office supply inventories and appointment calendars.Coordinate meetings involving all stages of planning including logistics, vendors, and materials (in person, video conference or conference calls), and various other events for multiple senior executives and global teams across multiple time zonesMake travel arrangements and manage expense submissionsTake minutes and accurately enter dataHelp proof reading and developing PowerPoint presentations as neededAble to work off hours as needed to support executivesGathers data and prepares reports and/or presentations. Data may come from internal and/or external sources. Contacts may be of sensitive, complex, and confidential nature.Organizes correspondence and email; responds to requests for information.Coordinates activities between departments and outside parties.Composes complex documents using Microsoft Office Suite (Word, Excel, Power point, Visio, documents, emails, text, etc.)Conducts research to compile data relating to required department reports and special projects.Responds to correspondence not requiring Executive’s attention.Communicates department policies and procedures as directed by Executive.Coordinates off-site meetings and executive events.Performs other related duties and special projects as assigned.

Minimum Requirements/Qualifications:

Associates Degree or combination of education and experience of 5+ years of experienceBachelor’s degree (Preferred)Experience supporting high level executivesHigh level of professionalismExperienced in multiple forms of written communications including business presentations, proposals, and memosInstinctive ability to prioritize and quickly address core tasksDemonstrated organizational skills for time critical deadlines and multi-taskingHandling confidential material, have strong follow-up skills Ability and willingness to work in a fast-paced working environmentAbility to perform responsibilities with a high level of tact and integrity due to the frequency of senior level internal and external contacts.Ability to adapt seamlessly and proactively within a fast-paced, fluid work environment.