Description We are looking for a detail-oriented Executive Assistant to support daily operations for two department heads. This contract to hire position is based in Beverly Hills and requires a highly organized individual who can handle sensitive executive tasks, coordinate events, and manage communications effectively. The ideal candidate will have experience in administrative assistance, calendar management, and familiarity with state government processes. Responsibilities: • Perform complex executive secretarial and administrative tasks to support department operations and leadership. • Supervise and review administrative support staff, ensuring tasks are prioritized and completed efficiently. • Act as a liaison between the department, public entities, businesses, and agencies, attending meetings and addressing inquiries as needed. • Prepare, organize, and distribute various documents such as agendas, minutes, reports, and memos, while ensuring accuracy and completeness. • Coordinate departmental events, meetings, and trainings, including scheduling, issuing invitations, and arranging travel. • Maintain office operations by managing schedules, calendars, presentations, and recommending procedural improvements. • Assist with budget preparation, invoice processing, and expenditure monitoring, while maintaining financial records. • Manage incoming correspondence and communications, prioritizing items requiring immediate attention and drafting responses. • Support new staff onboarding by providing training on departmental procedures, office systems, and software. • Foster a positive and collaborative work environment by building strong relationships with colleagues and stakeholders. Requirements • Proven experience in administrative assistance, preferably supporting executives or department heads. • Strong skills in calendar management and event coordination. • Familiarity with state government operations and procedures. • Proficiency in preparing and proofreading documents with attention to detail. • Ability to supervise and guide administrative staff effectively. • Excellent communication skills to interact professionally with diverse stakeholders. • Knowledge of budget preparation and financial recordkeeping. • Proficiency in office software and systems, including document tracking and scheduling tools. TalentMatch® ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .