Description We are looking for an experienced Executive Assistant to provide high-level administrative support to a dynamic team in Santa Monica, California. This Contract-to-permanent position requires a proactive individual who can manage complex schedules, coordinate travel arrangements, and ensure seamless communication across teams. The ideal candidate will be detail-oriented, adaptable, and skilled at handling sensitive information with professionalism. Responsibilities: • Provide comprehensive administrative support to transaction professionals, managing travel arrangements, itineraries, meeting agendas, and calendars. • Collaborate closely with team members to ensure they are informed of upcoming responsibilities and commitments, following up as necessary. • Act as a key point of contact to keep the team updated on pertinent issues and developments. • Coordinate and prioritize meetings based on business needs, ensuring schedules are optimized. • Establish and implement best practices for team scheduling, utilizing specialized software and applications. • Handle a variety of administrative tasks, including expense tracking, submitting reports, managing client gifts, and processing charitable contribution requests in line with policies. • Assist with creating, editing, and formatting presentations and documents using PowerPoint, Word, and Excel. • Complete personal tasks such as arranging personal travel and running errands when required. • Deliver high-quality work with a proactive, solutions-focused approach to all tasks and responsibilities. • Offer occasional backup support to other Executive Assistants, including collaborating across multiple office locations. Requirements • Proficiency in ADP Financial Services and Kronos Timekeeping System. • Familiarity with Cisco Webex Meetings and Concur for travel and expense management. • Strong skills in CRM systems and About Time software. • Exceptional calendar management abilities and organizational skills. • Excellent written and verbal communication capabilities. • Experience managing conference calls and handling correspondence with attention to detail. • Advanced proficiency in Microsoft Office Suite, including PowerPoint, Word, and Excel. • Ability to work collaboratively and adapt to changing priorities. TalentMatch® ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .