Description We are looking for a highly skilled and proactive Executive Assistant to support the Executive Director in Long Beach, California. This contract position involves handling a variety of high-level administrative tasks, managing schedules, and ensuring smooth communication between the Executive Director and internal or external stakeholders. The ideal candidate will be detail-oriented, technologically proficient, and capable of operating with the utmost discretion. Responsibilities: • Organize and manage the Executive Director’s calendar, appointments, and daily schedules to ensure efficient time management. • Coordinate travel arrangements, including itineraries and expense reporting, with precision and attention to detail. • Draft, proofread, and edit correspondence, reports, and presentations on behalf of the Executive Director. • Act as a liaison between the Executive Director and internal or external stakeholders, ensuring clear and timely communication. • Screen and prioritize incoming communications such as calls and emails, responding or redirecting as appropriate. • Support the planning and execution of strategic projects, tracking progress, and ensuring deadlines are met. • Conduct research and compile data to prepare reports, proposals, and presentations. • Manage logistics for high-level events, including board meetings and donor engagements. • Maintain organized records and documentation for quick and easy retrieval as needed. • Oversee expense tracking and budget-related activities tied to the Executive Director's initiatives. Requirements • Bachelor’s degree preferred, with at least 3–5 years of experience providing administrative support to senior executives. • Proven ability to manage multiple priorities and deadlines in a fast-paced environment. • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. • Familiarity with virtual meeting platforms such as Cisco Webex and Zoom. • Experience with tools like Concur, CRM systems, and timekeeping applications such as Kronos or About Time. • Exceptional written and verbal communication skills, with a keen eye for detail. • High level of professionalism and discretion when handling sensitive information. • Strong organizational and problem-solving skills, with the ability to work both independently and collaboratively. TalentMatch® ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .