Description We are looking for a highly organized and proactive Executive Assistant to provide dedicated support to the Dean at UMass Boston’s School for the Environment. This long-term contract position offers an excellent opportunity to work in a dynamic academic environment. The role requires exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion. Responsibilities: • Serve as the primary point of contact for the Dean, acting as a spokesperson when needed and liaising with internal and external stakeholders • Manage and coordinate the Dean’s calendar, including scheduling meetings, organizing appointments, and ensuring all commitments are met • Assist in planning and executing special events, including managing communications and logistics for departmental activities • Prepare and maintain confidential records and files, ensuring secure and accurate documentation in both digital and physical formats • Coordinate meeting logistics, including reserving rooms, arranging catering, and distributing materials as needed • Monitor and maintain inventory levels for departmental supplies, researching vendors and coordinating orders when required • Address and resolve conflicts that may arise, investigating issues and escalating them to the Dean as necessary • Utilize advanced Microsoft Excel and Office Suite skills to create reports, manage data, and support departmental operations • Provide administrative support to the Assistant Dean as required, ensuring seamless collaboration within the department • Deliver high-quality customer service by exchanging information, resolving issues, and facilitating departmental functions Requirements • Proven experience supporting senior-level executives, preferably in a higher education or academic setting • Strong proficiency in Microsoft Excel and the full Microsoft Office Suite • Exceptional organizational skills with the ability to manage multiple priorities and deadlines • Excellent verbal and written communication skills to interact effectively with diverse stakeholders • Demonstrated ability to handle sensitive and confidential information with professionalism • Experience coordinating meetings, events, and other administrative tasks • Strong problem-solving skills and the ability to address and resolve conflicts independently • Availability to work onsite in Boston, Massachusetts, with a 37.5-hour workweek TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .