Description We are looking for a proactive and meticulous Executive Assistant to join a non-profit organization based in the Downtown Area. This long-term contract position requires an individual who excels in administrative tasks, organizational management, and communication. The ideal candidate will play a pivotal role in supporting executive operations while ensuring seamless coordination across various platforms. This role will also include a mailing project seeking someone experienced in data entry. Responsibilities: • Organize and maintain electronic filing systems, including uploading and updating files in SharePoint. • Scan and transfer information from physical media to digital formats for streamlined accessibility. • Create and manage filing portals for dept, ensuring all documentation is properly categorized and stored. • Coordinate schedules and appointments, handling calendar management for executives. • Arrange and oversee travel plans, including booking accommodations and transportation. • Prepare and distribute correspondence, maintaining clear and effective communication with internal and external stakeholders. • Facilitate conference calls, ensuring smooth logistics and timely participation. • Perform accurate data entry tasks to maintain up-to-date records and documentation. • Utilize CRM tools to manage client and affiliate information effectively. • Support expense reporting processes using Concur software. Requirements • Proven experience in administrative roles, preferably as an Executive Assistant. • Proficiency in using Microsoft 365, SharePoint, and other digital platforms. • Strong organizational skills with attention to detail and accuracy. • Excellent written and verbal communication abilities. • Familiarity with CRM systems and expense reporting tools like Concur. • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. • Demonstrated expertise in calendar management and scheduling. • Experience coordinating travel arrangements and preparing detailed itineraries. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .