Executive Assistant – Project Management & Reporting (Power BI, MS Planner) - Freelance, Remote

Department: Support & Leadership

Employment Type: Full Time

Location: Global+

Reporting To: Client via Magic

Compensation: $7.00 / hour

DescriptionAbout the ClientA data-driven advisory firm serving technology and financial services clients, helping leadership teams translate pain points into KPIs, operating cadence, and actionable insights. The team brings deep experience in analytics, go-to-market, and executive leadership, valuing excellence, honesty, accountability, and respect. They partner closely with clients to think deeper, see further, and execute faster across strategic initiatives, research, and growth programs.
\nWhy does this role exist?
This role exists to bring order, clarity, and executional rigor to the founder’s office by owning daily prioritization, inbox and calendar orchestration, and task/project tracking across clients and contractors. The EA will create morning reports, maintain a reliable operating cadence in Microsoft Planner, and build light reporting in Power BI to drive visibility and accountability. The position also removes administrative load from the principal while representing the office “on behalf of” in high-activity communications, outreach, and event coordination.

The Impact you’ll makeExecutive support and communications\nManage Outlook inbox and calendar: triage, prioritize, draft/send emails on behalf of the principal, and schedule/sequence meetings.\nPrepare daily morning briefs on priorities, commitments, and risks; document decisions and follow-ups.\nMaintain meeting notes, action items, and ensure timely follow-through with clients and contractors.\n
Project and reporting operations (MS Planner + Power BI)\nBuild and maintain tasks/boards in MS Planner for deliverables, meeting changes, and workstreams.\nTrack progress and dependencies; surface blockers; produce daily/weekly status reports.\nCreate light dashboards in Power BI to monitor KPIs, workloads, deadlines, and client commitments.\n
Client and prospect outreach\nCoordinate email and LinkedIn InMail outreach; draft messages, nurture follow-ups, and schedule pitch discussions.\nLog interactions and pipeline status; prepare briefing docs for prospect/client calls.\nSupport HubSpot or CRM hygiene (if applicable) to ensure accurate tracking and reporting.\n
Event and conference coordination (FISD)\nGenerate panel ideas; research and reach out to speakers/guests; manage confirmations and logistics.\nDraft discussion questions and run-of-show; coordinate prep across participants.\nTrack milestones and deliverables to ensure events are fully staffed and on time.\n
Research and content support\nConduct background research for presentations, evaluations, and client deliverables.\nDraft LinkedIn comments/short posts; identify relevant topics and articles for reposts.\nBuild clear PowerPoint materials and support go-to-market and online content initiatives.\n

Skills, Knowledge and ExpertiseRequired:\nProven experience as an Executive Assistant or project coordinator in a fast-paced, client-facing environment.\nDemonstrated proficiency with Microsoft Planner and Power BI (hard req\nAdvanced Outlook email and calendar management, including drafting on behalf of executives.\nStrong written English and professional communication for email and LinkedIn.\nAbility to work 9:00 a.m.–5:00 p.m. US Eastern Time\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nTechnical: Microsoft 365 (Outlook, Excel, PowerPoint, Teams), MS Planner (task boards, reporting), Power BI (light dashboards), LinkedIn outreach; HubSpot/CRM familiarity is a plus.\nOperational: Exceptional organization, task follow-through, and documentation; ability to create clarity from ambiguity; strong meeting orchestration.\nAnalytical and content: Structured research, KPI thinking, concise writing, and clear presentation building.\nPersonal: Proactive self-starter, high ownership, diligent and reliable, client-service oriented, comfortable offering perspective and holding stakeholders accountable.\nYou should apply if...\nYou love bringing order to complexity and turning directional assignments into executed outcomes.\nYou’re energized by being the right hand to a founder—protecting time, elevating focus, and communicating “on behalf of” with professionalism and tact.\nYou balance speed with accuracy, ask smart questions, and propose improvements rather than wait for instructions.\nYou’re comfortable in an early-stage, fast-moving environment where diligence, responsibility, and delightful client service matter.\n\nWhat to expect...

\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\nMonday to Friday 9:00 AM–5:00 PM Eastern Time (40 hrs/week)\nCompensation:\n$7 per hour\nNo benefits package included\n

Benefits