Job Description:

What are we looking for?

We are seeking an experienced and proactive Executive Assistant (EA) to provide dedicated 1:1 support to the Chief Growth Officer (VP of Marketing) and her leadership team within our Global Pet Nutrition division, based in Paddington.

This is a pivotal role requiring strong organisational expertise, impeccable communication skills, and the ability to manage multiple priorities seamlessly. The ideal candidate thrives in a dynamic environment, demonstrates sound judgment, and consistently anticipates the needs of the executive and team.

You will be a key liaison, managing sensitive information with discretion and professionalism. Collaboration with senior leaders and integration with the global EA community is a critical success factor for this role. This is a hybrid role, necessitating 50% of your time at our Paddington office.

What You Bring

Proven experience supporting senior executives in a fast-paced, global environmentExceptional communication skills – clear, concise, and professional, both written and verbalStrong organisational abilities – ability to multitask, prioritise, and adapt quicklyProactive problem-solving mindset – forward-thinking and solution-orientedDiscretion and sound judgment – especially when managing confidential informationDemonstrated success working collaboratively with senior leaders and cross-functional teamsProficiency with administrative tools such as Outlook, Concur, Mobilexpense, and Ariba is preferredFlexibility for occasional UK and international travel

What will be your key responsibilities?Provide high-level 1:1 executive support to the VP of Marketing, including:Complex calendar management across multiple time zonesDomestic and international travel planning and logistics coordinationExpense management (using tools like Concur and Mobilexpense)Acting as the primary point of contact for scheduling, calls, and key communicationsSupport and coordinate team and Marketing events (onsite and offsite), including: venue selection, travel arrangements, contracts, catering, and logisticsCreate and manage purchase orders (POs) and ensure timely supplier payments using AribaReconcile expenses for the VP and select members of the Marketing teamMaintain a high level of confidentiality while handling sensitive and strategic mattersAnticipate needs and proactively address issues before they escalateCollaborate closely with the Global EA team to align on best practices and operational effectiveness.

Work Environment and Expectations:

Hybrid position – 50% of the time will be based at the office in Paddington.Travel flexibility – occasional travel within the UK and internationally to support team events.You will report to the Global Executive Administration Effectiveness Manager for aligned support with the global EA team.What can you expect from Mars?Work with diverse and talented Associates, all guided by the Five Principles.Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.Best-in-class learning and development support from day one, including access to our in-house Mars University.An industry competitive salary and benefits package, including company bonus.

Please note the hiring manager is on leave 4th August- 15th August. Please reach out to Kirsty Dickinson the primary recruiter for further information.