The World Wide Amazon Stores Talent Acquisition (WWAS TA) organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support Directors in Bellevue, Washington.

WWAS TA is a global talent acquisition team with over 3,100 employees. The leaders in this team have global extended teams, so this opportunity will be working with groups in multiple countries and cultures. WWAS TA is a multi-functional team of passionate individuals including Organization Directors, Recruiting Managers, Recruiters, and Program Managers. Our mission is to build a workplace for Amazonians to invent and deliver on behalf of customers.

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing complex calendars, partnering with leadership to establish and maintain operating mechanisms, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.


Key job responsibilities
- Proactively oversee and manage calendars for WWAS TA executive
- Partner closely with business EA teams to collaborate on projects, events, and share information
- Maintain high level of confidentiality and judgment while working with sensitive information
- Organize and support team offsites and on-sites multiple times a year
- Coordinate international and domestic travel
- Manage expense report coordination and submission
- Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
- Help to develop & maintain new mechanisms within the team
- High judgment and decision making in an ambiguous environment
- Excellent communication (written and verbal) and interpersonal skills


A day in the life
- Actively resolve calendar conflicts and work backwards to ensure executives are able to prepare for upcoming deadlines
- Communicate frequently with executives, peer EAs, and WWAS TA team members to relay critical information and set expectations
- Work on project-oriented tasks, such as event planning, travel planning, and business operations


About the team
The role is part of Worldwide Amazon Stores Talent Acquisition team. You will join a senior team of recruiting leaders focused on growing our Global markets. The team leads recruiting delivery for retail, operations and corporate roles including high volume hiring, tech and non-tech.