The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our Global Supplier Management team in Tempe, AZ.

The Executive Assistant (EA) mission is to be the trusted, indispensable support system for our team. You anticipate needs, coordinate details, and bring alignment to the team through deep knowledge and meticulous attention to every task. By being a proactive partner who is not afraid to ask questions, You strive to be the keystone that keeps our leaders and the organization running smoothly day-to-day. Your goal is to make the team more efficient so they can focus on driving the business forward.

Key job responsibilities

• Complex calendar management and meeting prioritization for the Director; large scale meeting coordination
• Proactive project and events coordination and engagement with leadership
• Drive key team activities (staff meeting agendas, all-hands meetings, quarterly onsites/offsites); track and help drive completion of key deliverables and follow up on action items.
• Maintain organizational charts; partner with Finance, Recruiting and HR on headcount management
• Travel coordination for the Director, including creating detailed itineraries and briefing materials
• Coordinate and track expense reimbursements for the Director
• Act as administrator over team sites.