Job Title: Executive Assistant, People and Culture, Global SPC
Location: Morristown, NJ or Cambridge, MA
About the Job
Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world.
Reporting to the Global Head of People, Specialty Care, the Executive Assistant is a critical role that helps the leadership team to effectively manage priorities, facilitate team governance, and act as an interface to connect the dots with the teams and the rest of the organization. This role offers unique exposure to global HR strategy, executive leadership, and cross-functional collaboration across our Specialty Care business.
We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. Ready to get started?
Main Responsibilities:
Provides anticipatory, white-glove administrative support
Serves as confidential liaison on highly sensitive issues to other senior executives and members of the People & Culture team
Complex calendar orchestration across multiple time zones– proactively manage Outlook calendars, resolving schedule conflicts, and prioritizing meetings
Travel arrangements – coordinate domestic and international travel needs
Event coordination – arrange and support both internal as well as off-site meetings and events including venue, A/V, catering, etc.
Meeting planning, including coordinating on-site and off-site meetings with internal and external stakeholders/customers. Arrange and provide support for meetings
Provides detailed agendas for international visitors, including Executive Committee members, such as setting up their meetings, hotel and ground logistics
Anticipates manager’s needs for various commitments and prepares accordingly
Provides routine administrative support and maintains files according to business standards. Support the consolidation, preparation and/or design of documents, spreadsheets, and presentations
Expense reports – process expenses accurately and in a timely manner
Track invoices and purchase orders
Utilize Workday and other People & Culture tools as needed and requested
Executive Partnership Excellence:
Proactive focused time management; highly organized; ability to partner with high energy level executive
Ability to organize and execute multiple priorities with a sense of urgency; high level of energy
Ability to break down complex tasks and simplify processes
Outstanding oral and written communication skills
Advanced proficiency with digital tools and quick adoption of emerging technologies (AI agents, collaboration platforms)
Strong emotional intelligence ability:
Intuit subtle office dynamics, and routinely exercises excellent judgement of situations that arise
Can interact comfortably with all individuals and is able to build their own network
Demonstrates cultural intelligence when working with global stakeholder; adapts communication style to diverse audiences and situations
Demonstrates personal accountability:
Maintains a high level of confidentiality and is able to work independently and with utmost discretion
Conducts themselves with integrity and is engaged in their work
Promotes and ensures full adherence to the Code of Ethics and US Supplement as well as applicable federal and state law according to FDA guidelines
Contributes to administrative team excellence through knowledge sharing and cross-coverage
About You
BASIC QUALIFICATIONS:
High School Diploma or GED and 10+ year's administrative experience.
Advanced Microsoft Office suite proficiency; WorkDay, Sharepoint content administration; AI agents
Experience in fast-paced, matrixed organization
PREFERRED QUALIFICATIONS:
Bachelor’s Degree strongly preferred
Experience in project management
Experience working transversally and in a multinational environment
Excellent verbal and written communication skills.
High ethical standards, maintenance of confidentiality.
Flexibility with time, working across multiple time zones.
Ready to be the strategic partner behind transformative People & Culture leadership? Apply now to join a team that's redefining talent excellence in Specialty Care
CORE COMPETENCIES:
Cooperate Transversally
collaborate effectively with peers, stakeholders and partners across the organization, within and across GBUs, to positively impact collaboration and efficiencies
Proven stakeholder management skills with senior leaders, including comfort with ambiguity
Act for Change
embrace change and innovation to initiate new and improved ways of workingProactively seek and execute best practice administrative procedures in tandem with colleagues
Decision Making
ability to work independently and exercise excellent judgement of situations that arise
Highly honed ability to make informed, effective choices based on analysis, judgment, and experience
Develop People/Self
willingness to continue to develop core administrative competencies over time
Aligns oneself with Sanofi procedures and culture
Why Choose Us
Bring the miracles of science to life alongside a supportive, future-focused team.
Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
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Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.
At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.
Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!
US and Puerto Rico Residents Only
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; natural or protective hairstyles; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
North America Applicants Only
The salary range for this position is:
$35.56 - $47.41All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs. Additional benefits information can be found through the LINK.