The Executive Assistant, Lab Operations, provides administrative planning and support to the Vice President of Lab Operations.  The role will be responsible for handling meeting schedules, travel arrangements, expense reporting, records management, training records, owing and managing team communication lists and groups, assisting with logistics for on and off-site meetings, and day to day office requests.  In this position, working collaboratively with assistants throughout various departments / functions within and outside the Region is essential.  The Executive Assistant will also provide administrative support to the Lab Operations Team as needed.  This position is part of the Lab Operations Team, which is responsible for Lab Operations encompassing four major labs, Specimen Management, Advanced Engineering, Satellite Lab Operations (SLO) & Professional Lab Services (PLS). 

This position will be located in our Tampa, Florida office.

Coordinate all aspects of the Executive’s calendar / schedule including travel arrangements. Acts as the primary point of contact for the Executive handling all communications with precision and professionalism.   Provide administrative support as needed to Operating Leadership Team (OLT)Point person for Tampa SiteServe as gatekeeper of the Executive’s time, schedule, and informationAnticipate potential schedule conflicts and proactively deal with them before they become issuesHandle highly confidential materials, including strategic business deals, negotiations, and other sensitive informationFacilitate communication and coordination for complex and confidential business transactionsCommunicate and coordinate early and clearly with other executive assistants supporting other functional areas and Leadership Teams within and outside the RegionGeneral project management assistance, including maintaining and updating action plans and timelines including capturing meeting minutes including agenda development / preparation, and action item follow upSupport the planning and execution of strategic and tactical projects and initiatives, ensuring alignment with the goals and objectivesProduce PowerPoint presentations, Word documents, Excel spreadsheetsSet-up video conferencing and other media technology as neededManage and reconcile expense reports and purchase requisitionsManage memberships and subscriptions for executives and team membersMaintain files and manage invoice approval and submissionsRespond to procedural requests, understand organizational policies and procedures necessary to ensure appropriate decision making protocols are followedPerform other duties as assigned to meet the business needs / customer requirements

Associate’s Degree in Business Administration or related field preferred. High school diploma required.Five+ years of Executive Assistant experience required in a related fieldProven track record of performance, results, meeting deadlines, and successfully managing administrative processesExcellent time management and ability to manage shifting prioritiesImpeccable attention to details, independent thinker and problem solver with a strong work ethicDemonstrated ability to manage sensitive information and exercise discretionHighly organized and capable of prioritizing and managing multiple projects / tasksProfessional communication style, both oral and written, including impeccable accuracy in formattingExperience liaising with and managing communications and events for internal and external stakeholdersSuperior interpersonal skills with a demonstrated ability to partner with other administrative professionalsProficiency in Microsoft Suite and SharePoint toolsAbility to work independently and take initiative while supporting a team-oriented environmentStrong problem-solving skills and reasoning to quickly follow up and solve administrative issuesExcellent interpersonal and communication skills (oral & written) necessary to effectively communicate at all levels

Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status.