Description Position at SBM Management

 

The Executive Assistant & Business Analyst will provide high-level executive support while also contributing to business analytics, reporting, change, and communication initiatives. This role is responsible for managing executive schedules, travel logistics, and administrative functions while also analyzing data, generating reports, and delivering actionable insights.  Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Other duties may be assigned. ·         Executive Support: Provide high-level administrative support to the SVP, including coordinating calendars, coordinating travel arrangements, preparing meeting agendas, and handling confidential correspondence.                                                                                                              ·         Business Analysis: Collect, analyze, and interpret data to create comprehensive reports and dashboards. Provide actionable insights to support decision-making and operational improvements, and assist in the preparation of presentations and financial reports                                 ·         Change Management & Communications: Contribute to the development and implementation of change management strategies and plans. Create and deliver communication materials to support change initiatives, conduct stakeholder analysis, and manage engagement activities.·         Administrative Support: Provide overall administrative support to the Technology & Distribution Vertical Senior Leadership Team. This includes coordinating meetings, travel arrangements for the full team, hotel accommodations, and managing expenses.                                    ·         Event Coordination/Management: Coordinate ship visits and other events, including calendaring, timeline management, and oversight of event details such as presentations, refreshments, and memorabilia. Manage the additional complexity of coordinating with a global team across different time zones.   ·         Performs other duties as assigned. ·         Adheres to Corporate Policies and Procedures including Code of Conduct, Audit Procedures, and any control related responsibility for financial data entered, stored, or reported via business systems within employee’s control (list not exhaustive).                                                                                 Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Other duties, responsibilities and activities may change or be assigned at any time with or without notice.    ·         A Bachelor’s degree in Business Administration or a related field is required.·         At least 3 years of experience in a similar role, preferably at the C-Suite level.·         Executive Support Experience: At least 3 years of experience providing high-level administrative support to senior executives, preferably at the C-Suite level. This includes managing executive calendars, coordinating travel arrangements, preparing meeting agendas, and handling confidential correspondence.                                              ·         Business Analysis Experience: Proven experience in collecting, analyzing, and interpreting data to create comprehensive reports and dashboards. The ability to provide actionable insights to support decision-making and operational improvements is crucial.·         Change Management & Communications Experience: Experience contributing to the development and implementation of change management strategies and plans. This includes creating and delivering communication materials to support change initiatives and conducting stakeholder analysis.                                                                                           ·         Administrative Support Experience: Experience providing overall administrative support, including coordinating meetings, travel arrangements, hotel accommodations, and managing expenses. This also involves organizing and filing invoices, statements, and other applicable paperwork according to department standards.                                         ·         Event Coordination/Management Experience: Experience coordinating events, including calendaring, timeline management, and oversight of event details such as presentations, refreshments, and memorabilia. Managing the additional complexity of coordinating with a global team across different time zones is also essential.                                                              ·         Experience with change management and writing mass and individual communications.            ·         Proficiency in Excel and Power BI is necessary. ·         Experience with scheduling tools like Outlook Calendar. ·         Experience with document management systems like SharePoint or OneDrive is needed. ·         Knowledge of programming languages (SQL) is a plus but not mandatory. ·         Exceptional organizational and multitasking abilities are crucial. ·         A strong analytical mindset with attention to detail is essential.                            ·         Excellent verbal and written communication skills are required.                           ·         The ability to work independently and maintain composure under pressure is important.                                                                                                                                                                                                                           

 

Compensation: $90,000 - $110,000 per year

SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status