In this role, you will need to demonstrate an ownership approach to all tasks, initiative and confidence to complete assignments with limited supervision, a proactive approach to problem-solving, and the ability to effectively multitask and prioritize in a fast-paced environment.  You will also rely on excellent communication skills and represent your group with a high degree of professionalism. Your responsibilities will include the management of calendars, coordination of time zone sensitive meetings, coordination of event logistics, travel and expenses, and management of a high volume of emails.  This role partners with other Assistants to provide administrative support for their respective teams.

Responsibilities:

Manage day to day activities without prompting, and advise in advance of any issues or delaysProactively manage multiple calendars, including a global executive calendarCoordinate meetings, conference calls, and telepresence set up across multiple time zonesMake elaborate travel arrangements, domestic and internationalProcess expenses and invoices in a timely manner; ensures adherence to company’s policiesAssist with the onboarding of new team membersAssist with overflow, special projectsWork collaboratively with the administrative assistants team to support their respective businessesIs an integral member of the group, understand their goals, priorities and expectationsMaintain familiarity with all policy and technology updates

Qualifications:

High degree of motivation, initiative, sense of urgency and professional demeanorAbility to work well under pressureExcellent written and verbal communication skillsOwnership approach to all tasks; initiative and confidence to complete projects with limited supervisionAbsolute tact and discretion when dealing with confidential matters; experience interacting with senior managementExercise independent judgment in a variety of situationsStrong time management and attention to detailMotivated by a collaborative environment and willing to go the extra milePartner with the assistants team to ensure continuity of coverage for their respective groups

Technical Skills:

Proficiency with MS Communications ProductsAbility to learn policies, procedures and processes quicklySavvy with Internet/Intranet usageExperience with Concur Travel & Expense preferred