Job Responsibilities:

Maintain detailed calendars for multiple team members Coordinate visitor access and handle logistics Organize and arrange onsite and offsite events, such as but not limited to, virtual and in-person meetings including scheduling, catering and set-up, and transportation Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate domestic and international travel for multiple team members Process T&E expenses for multiple team members. Process invoices. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures Produce high quality emails and messages to individuals at all levels of the organization Handle regular activities without prompting, and advise in advance with possible issues or delays Assist in editing spreadsheets and presentations, including printing and binding for client meetings Work cooperatively with the administrative assistant team, in positive partnership to support each other smoothly Lead and coordinate on ad hoc projects as requested

Required qualifications, skills and capabilities

Preferably candidates should have at least 3 years of administrative experience, supporting all levels through managing director Advanced calendar management Advanced ability to organize and prioritize Tact and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Candidates should have Expense, Invoice and Charitable Contributions knowledge Proficiency within Microsoft Office Suite, including Excel and PowerPoint Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Ability to learn procedures and processes quickly

This position does not support hybrid options. It is on-site Monday-Friday,