Req. Number 171329 Job Description Position Summary The Executive Admin will be responsible for administrative and support functions in a high-energy, fast-paced environment, ensuring that all aspects of executive schedules, meetings, engagements and travel run smoothly. This is an in-person position, 5 days in office required in Bala Cynwyd, PA. Responsibilities • Maintains and manages the overall administrative support for executives • Manages active calendar of appointments, schedules meetings, coordinates travel • Composes and prepares correspondence, plan itineraries and agendas • Screens incoming calls and emails, prioritizing and ensuring prompt follow-up • Prioritizes and follows up on incoming issues and concerns, including those of sensitive/confidential nature; Determines appropriate course of action or response • Communicates on behalf of executives and serves as a gatekeeper • As initial point of contact, exhibits a professional and friendly demeanor that reflects executive approach • Provides clear and direct communication between executives and internal departments • Partners effectively to keep executives well informed of upcoming commitments and responsibilities • Assists in all aspects of preparation for meetings to ensure maximum productivity, including using meeting technology • Coordinates and prepares agendas for meetings and distributes notes accordingly • Prepares and reconciles expense reports • Create memos, letters, reports and distribute as needed • Prioritizes and handles various matters proactively, and follows through on projects to successful completion; able to meet deadlines • Successfully completes all aspects of deliverables with a hands-on approach that facilitates the executive’s ability to lead the company effectively Requirements • Min 3-5 years' experience, preferably in supporting a C-level executive • Bachelor’s degree preferred • Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint etc.) and Zoom • Strong organizational skills that reflect the ability to perform and prioritize multiple priorities with excellent attention to detail • Excellent communication - verbal, written and interpersonal skills • Ability to build strong relationships • Highly resourceful with the ability to be extremely effective independently • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service • Team player with a professional demeanor and positive attitude #LI-AE1