Position Summary

The Legal Executive Administrative Assistant is a key position that provides daily support in supporting their Leader to assist in accomplishing the key Company goals and initiatives by providing several forms of high-level support to Executives and across the organization. The Legal Executive Administrative Assistant performs work in a fast-paced environment, and must multi-task, treat confidential data and information with complete discretion, and exercise cross-functional and project management skills on a daily basis.

Job Duties/Responsibilities

Provides administrative support to senior level executive, professionally representing the executive and the companyMaintains business correspondence, including phone, regular mail and e-mailsCoordinates the Executive's calendar and independently schedules appointmentsScreens incoming calls and correspondence and responds independently when possibleCoordinates meetings, programs, and events by arranging for facilities and caterer, issuing information or invitations, coordinating logistics and event budgetPrepares documents such as agendas, notices, minutes for meetingsCreates and maintains database and spreadsheet files and acts as custodian of documents and recordsArranges travel plans, itineraries, and compiles documents for travel-related meetingsPrepares expense reports and manages overall department budgetPrepares confidential correspondence, reports, and other documentsTracks department paid time off requestsAssists with the new hire process, including correspondence with HR and scheduling interviewsLegal invoice managementManages various ongoing projects as neededComplete other duties and projects, as assigned

Minimum Required Qualifications   

Strong written and verbal communication skillsStrong attention to detail and organizational skillsAbility to multi-task and learn quicklyExcellent customer service skillsAbility to develop relationships with internal and external stakeholdersStrong Microsoft Office (including Power Point), Teams and Adobe Acrobat skillsKnowledge of standard office procedures and technology; comfort with administrative support functionsExcellent verbal and written communication skillsAbility to organize and prioritizeClose attention to detailAbility to operate under tight deadlines, to self-start and be accountable for maintaining high, reliable quality standards in a fast-paced team environment

Education:

Associate Degree or Bachelor's Degree

Years of Experience:

5 + years executive level administrative support experience

Licenses / Certifications / Registrations:

n/a

PayThis is an hourly position with wages starting at $37.50 and pays up to $51.50, based on experience and qualifications.

Benefits

All team members receive the following benefits while working for Life Time:

A fully subsidized membership

Discounts on Life Time products and services

401(k) retirement savings plan with company discretionary match (21 years of age and older)

Training and professional development

Paid sick leave where required by law

Full-time Team Members are eligible for additional benefits, including:

Medical, dental, vision, and prescription drug coverage 

Short term and long term disability insurance

Life insurance

Pre-tax flexible spending and dependent care plans

Parental leave and adoption assistance

Paid time off, including 5 to 20 vacation days per calendar year (based on tenure) and paid sick leave

Deferred compensation plan, if the team member meets the required income threshold

Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.