Executive Administrative Assistant

Job Description

The Executive Administrative Assistant will support the VP of Systems Engineering. The ideal candidate must thrive in a fast-paced environment, collaborating effectively with the team, and demonstrate high proficiency in using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications, including Outlook, Excel, and PowerPoint, is required. This role demands excellent interpersonal skills, organizational and project management abilities, integrity, and the capacity to handle confidential information with sensitivity and maturity.

ResponsibilitiesApply excellent judgment as a representative in interactions with leaders, customers, and global teams.Manage executive schedules and calendars, coordinating meeting logistics.Make purchases of equipment and supplies and reconcile purchasing card spending.Book itineraries for domestic and international travel and submit expense reports.Prepare and submit applications for travel visas.Enter purchase order requisitions, track approvals in Coupa, and navigate SAP for vendor invoice approvals.Coordinate with facilities for onsite repairs and manage travel and logistics for offsite staff meetings as needed.Initiate domestic and international shipping requests for the direct team.Review and approve international shipping requests through SICAT for broader organization.Support social events, event planning logistics, and community engagement for local teams as part of the admin team.Drive and coordinate quarterly communication town hall meetings and logistics.Essential Skills5+ years of experience as an Executive Administrative Assistant.Highly attentive to detail with a thorough and thoughtful approach to work.Effective in professionally managing workflow interruptions, remaining flexible and accessible to minimize disruption.Capable decision-making and ability to prioritize daily tasks, anticipate needs, and propose solutions.Collaborative and able to work with a diverse team of professionals.Proactive in anticipating the needs of executives and resourceful under pressure.Adept and open to learning various new internal IT systems as needed (e.g., Concur, Coupa, SICAT, and SAP).Highly capable with MS Office applications including Outlook, Excel, PowerPoint, SharePoint, and Teams.Bachelor's degree preferred.Additional Skills & QualificationsExperience in the semiconductor industry.Work Environment

This position is based onsite, working five days a week from Monday to Friday, 8 am to 5 pm.

Pay and Benefits

The pay range for this position is $22.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Austin,TX.

Application Deadline

This position is anticipated to close on Aug 22, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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