Details **Open Date** 09/24/2025 **Requisition Number** PRN43203B **Job Title** Coordinator, Administrative Program **Working Title** Events Coordinator **Career Progression Track** D **Track Level** **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Variable **Work Schedule Summary** Monday – Friday 8AM to 5PM. Some after hours and weekends may be required. **VP Area** President **Department** 02341 - Community & Cultural Engagemen **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $53,000 **Close Date** 10/31/2025 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** The Events Coordinator for the Center for Community and Cultural Engagement ( CCE ) plays a key role in planning, organizing, and executing events that celebrate cultural diversity, foster community building, and promote civic engagement. This position supports the Center’s mission by managing the logistics, communication, and administrative details necessary for successful programming. The ideal candidate is detail-oriented, culturally responsive, highly organized, and thrives in a collaborative, student-centered environment. **Responsibilities** **Event Planning & Execution** + Coordinate and execute cultural, educational, and community engagement events hosted or supported by CCE . + Work with students, staff, faculty, and community partners to plan inclusive events such as heritage month celebrations, pillar events, guest lectures, service days, and social mixers. + Manage event timelines, planning checklists, and run-of-show documentation to ensure smooth operations. + Coordinate logistics such as space reservations, equipment rentals, catering, transportation, permits, and security as needed. **Event Documentation & Organization** + Maintain organized records of event planning materials, attendance data, evaluations, contracts, and post-event reports. + Assist in creating and maintaining a centralized archive of past events to support institutional knowledge and continuity. + Track project milestones and ensure follow-up on all event-related tasks. **Marketing & Promotion** + Collaborate with CCE staff and university marketing teams to develop promotional materials for events. + Support the distribution of flyers, digital graphics, email campaigns, and social media content. + Help ensure all outreach materials are inclusive, accessible, and aligned with the Center’s values and visual identity. **Collaboration & Communication** + Serve as a liaison between CCE and other campus units, student organizations, and external partners in relation to event coordination. + Attend meetings related to event planning and provide updates, feedback, and logistical insights. + Provide support and coordination for co-sponsored events and programs. **Administrative Support** + Assist with event budgeting, including processing invoices, tracking expenses, and reconciling costs for events. + Support supervision of volunteers or student workers during event planning and implementation. + Ensure all university policies and procedures (risk management, accessibility, hospitality, etc.) are followed for all events. **Minimum Qualifications** Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** + Bachelor’s degree in Higher Education, Event Management, Communications, Marketing, or related field. + Experience planning and executing cultural, educational, or community-based events in higher education or nonprofit settings. + Knowledge of student development theory, cultural competency, and practices that promote equity, diversity, and inclusion. + Demonstrated ability to manage multiple projects with competing deadlines in a fast-paced environment. + Strong organizational skills with attention to detail and follow-through. + Excellent interpersonal, verbal, and written communication skills. + Experience collaborating with diverse stakeholders, including students, staff, faculty, and community partners. + Familiarity with university event policies, risk management, and budget oversight. + Proficiency with event management software, project management tools, and platforms such as Microsoft Office Suite and Google Workspace. + Knowledge of marketing strategies, including social media, digital content, and graphic design tools (e.g., Canva, Adobe Creative Suite).Ability to work flexible hours, including evenings and weekends, as required by event schedules. + Commitment to fostering a welcoming and inclusive environment for all students and community members. **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.